Job Information
Blue Marble Geographics Administrative Assistant in Hallowell, Maine
This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1051979
The Administrative Assistants primary responsibility will be clerical and administrative tasks in support of the Inside Sales Manager, the Operations Manager, the CEO, and all employees but directly for the sales and marketing teams. The Administrative Assistant will be trained in using Salesforce, Google Business Suite, and Blue Marble procedures. The Administrative Assistant is accountable for contributing to a work environment that fosters pride in being part of a winning team willing to work across departments to ensure our customers\' best product and service.
Objectives of this Role:
- Administrative Support for the Insides Sales Manager, Operations Manager and CEO.
- Administrative Support for all employees but with a focus on the sales and marketing teams
- Clerical duties to support sales and revenue growth as assigned.
Responsibilities
- Process ACH, wire, and check payments
- Deposit checks
- Process training orders
- Reconcile daily deposit
- Manage e-mails in the info@ inbox
- Process physical mail
- Manage inbound and outbound shipping
- Manage internal backend account duplicate report
- Maintain internal backend recent orders missing accounts report
- Verify user company/account requests
- Send invoices to customers who clicked on the link to renew
- Maintain accounts receivables
- Answer inbound phone calls
- Order general supplies
- Book travel for employee outings/visits
- Book travel for conferences/onsite training sessions
- Collect and organize Blue Marble employee credit card receipts
- Monitor and manage the FedEx account
- Greet external visitors
- Other tasks as assigned
This job description may be updated as needed to reflect tasks relevant to the goals of the sales department.