Campus Pride Jobs

GREENFIELD - SEE WEBSITE FOR FULL JOB DESCRIPTION - Executive Assistant Position status: Full-time; salaried; exempt Application close date: September 9th, or until filled Start date: September (flexible based on date of job offer) Salary Range: 55-65K Position Description The Connecticut River Conservancy (CRC) restores and advocates for clean water, healthy habitats, and resilient communities to support a diverse and thriving watershed. CRC highly values our staff and the unique backgrounds they bring to our shared mission. The Executive Assistant is responsible for a wide range of duties supporting the Executive Director, CRC staff, and the Board of Trustees. As a member of the administrative team, this role is vital in contributing to effective administrative processes in support of our dynamic, watershed-wide organization. Responsibilities include executive support such as managing calendars, travel arrangements, policy and procedure development, and electronic filing systems, as well as organizational duties that bring people together in service of decision-making and progress. We are seeking candidates with professional experience in supporting executive teams, and a wide range of staff, Board of Trustees members, partners, vendors, and other stakeholders. Primary Responsibilities Calendars: Manage the Executive Director (ED) calendar, schedule meetings and public presentations, and coordinate with others to align meeting dates Contracts: Coordinatethe ED\'s review and approval of contracts, including grants, vendor contracts, memoranda of understanding, and other documents Policies & procedures: Update, develop and maintain CRC policies and procedures General support: Assist ED with administrative tasks related to projects, and provide support with communication, information gathering and research; Coordinate with other staff and Board as needed Email/Electronic Communications: Adminster and organize ED electronic communications Filing system: Administer CRC filing systems including creating naming protocols, eliminating file duplication, managing private ED files, managing staff-wide files, and uploading older documents (to include scanning and moving files) Meetings: Provide administration to support monthly face-to-face Staff Meetings, including developing agendas and other communications Board of Trustees: Provide support to the Board, including updating a master annual calendar, collating and distributing the quarterly Board packet, maintaining Board files, managing quarterly Board meetings, documenting Board votes and action items, keeping and filing minutes, and calendaring and staffing Committee meetings (including Finance, Governance, Strategic Planning and Executive Committees) Organizational Systems Management: Make recommendations of ways to improve internal organizational systems, communications, and processes to ensure clarity, efficiency, and usefulness for staff and Board. Qualifications We understand that many folks who may be impacted by biased professionalism standards, such as women, individuals with disabilities, LGBTQIA+ and BIPOC applicants, tend to apply only if they meet every requirement listed. If you are excited about this role and meet 75% of the qualifications, we encourage you to apply and highlight your relevant experience and transferable skills in your cover letter. Demonstrated experience in executive support, including: Managing a range of administrative needs (mail, software, scheduling, diplomacy, service) Supporting diverse staff and Board with administrative and operational needs Maintaining and updating organizational files Tech savvy with an ability to develop efficient processes, and quickly troubleshoot technology or software-related needs Demonstrated commitment to promoting diversity, equity, inclusion Excellent organizational skills and attention to detail