Job Information
The Rapid Account Specialist - Payables in Grand Rapids, Michigan
The Rapid is looking for an Accounting Specialist to join our team!
Where public transportation goes, community grows.
If you are ready for a career where every day you are making a positive impact on our community, then it is time you explored The Rapid! The Rapid is a transportation organization headquartered in Grand Rapids, MI. We serve the following communities: Grand Rapids, East Grand Rapids, Grandville, Kentwood, Walker, and Wyoming. Discover why the U.S. News and World Report ranks Grand Rapids, MI among the top places to live in the United States. Immerse yourself in the vibrant atmosphere of Grand Rapids-a city that defines innovation, community, and cultural richness. From Grand Rapids' world-renowned art scene to year-round fun activities. Grand Rapids is a great place to raise a family. Grand Rapids is ranked at the top of the list of the best places to raise a family in the U.S. by Rocket Homes. Dream big, live grand-start your journey with The Rapid today!
The Rapid is looking for a Accounting Specialist with a focus on payables. In this role, you will manage the necessary work to ensure accounts payable invoices are processed in a timely and efficient manner, while following company controls and policies. You will communicate with outside vendors as well as internal staff to resolve issues surrounding payment and nonpayment of invoices. This position is responsible for developing and maintaining the ticket sales database.
What you will be doing in this role:
Manage and complete all vendor invoices, employee expenses, and corporate credit cards, ensure that proper documentation has been provided and approvals are obtained
Prepare weekly vendor batches for departmental approval and distribution
Maintain the Accounts Payable inbox daily to ensure that all invoices, credit memos, and AP inquiries are properly addressed
Work independently to resolve discrepancies and follow up with internal staff, vendors, or suppliers in a timely manner with any concerns
Reconcile and research vendor statements
Reconciliation of all assigned accounts on monthly basis to ensure timely month end close
Prepared analysis of accounts, as required
Receive and process paper ticket orders accurately and in a timely manner
Data entry of accounts receivable invoicing (monthly and daily)
Prepare, issue and file 1099s in compliance with the IRS regulations
Assist with the annual audit preparat