Job Information
Rowan University Program Planning Specialist, PSS3, School of Professional Studies (SPS), Rowan University in Glassboro, New Jersey
Program Planning Specialist, School of Professional Studies (SPS)
Job Title: Program Planning Specialist
Reports to: Director, School of Professional Studies (SPS)
Position Summary:
Reporting to the Assistant Dean of the School of Professional Studies (SPS), the Program Planning Specialist will manage key activities within SPS, including the monitoring of all community college 3+1 and 2+2 academic agreement processes, maintaining accurate records and reporting related to community college partnerships and SPS, and coordinating regularly with other on-campus units to share, gather, and verify academic information. S/he must have strong analytical, communication, technical, and problem-solving skills to manage agreements, reporting, systems, and processes.
Duties and Responsibilities:
Collaborate with entities across campus to establish a communication plan for outreach to community colleges within and beyond the immediate region to discuss avenues for potential academic pathways and articulation agreements.
Organize and execute all the community college 3+1 and 2+2 academic agreements' administrative and logistical processes, including agreement drafting, multi-tiered reviews and the collection of signatures.
Maintain all community college agreement-related documents, track agreements and agreement renewals, and conduct necessary audits and follow-ups to ensure all agreements are up to date. Ensure that all community college agreements meet university legal standards.
Coordinate with units on campus as part of the academic agreement processes to ensure operations and all community college agreement details are set up correctly.
Oversee processes for collecting and presenting data and maintaining accurate databases and reporting for agreements and academic programs within SPS.
Maintain lists and detailed databases regarding enrollment and other metrics for 3+1 and 2+2 agreements.
Use dashboards and other data sources to prepare reports, presentations, and other materials to promote community college partnership agreements and display/demonstrate enrollment information.
Leverage data and metrics to identify potential community college partners.
Maintaining and managing 3+1 and 2+2 community college agreement and program information to ensure program information is accurately displayed on all appropriate websites, including those for the community colleges.
Setting up logistics for working with potential partners (scheduling meetings, setting agendas, etc.)
Maintain workflows, processes, documentations, and technology platforms as part of streamlining administrative processes.
Perform other related duties as may be assigned.
Required Education: Bachelor's degree from an accredited college or university.
Required Qualifications:
Three (3) years of professional experience.
Experience drafting agreements and contracts with a strong attention to detail.
Knowledge of and experience with working with academic programs and/or student services.
Excellent technical writing and verbal communication skills, and the ability to prepare and present report findings.
Ability to compile and maintain data and electronic records.
Advanced technical skills in business systems including Microsoft Office (Outlook, Word, Excel, Power Point), Google Suite (Drive, Docs, Sheets, Slides, Forms), Zoom and Webex.
Ability to successfully prioritize, organize, and facilitate several projects and deadlines.
Ability to multitask and work in a fast-paced environment.
Strong orientation toward teamwork and ability to influence others; thrives in a collaborative work environment.
Experience working with people from diverse racial, ethnic, and socioeconomic backgrounds.
Preferred Qualifications:
Three years’ experience in higher education.
Experience working with adult and/or online students.
Experience using Canvas Learning Management System and Microsoft Teams.
Previous experience developing pathways to certificate and/or degree completion for nontraditional learners.