Campus Pride Jobs

Overview: The Executive Secretary and Administrative Assistant plays a crucial role in supporting the efficient operation of the County Administration and County Board of Commissioners office in Gladwin, Michigan. This position requires a highly organized, detail-oriented, and proactive individual who can provide comprehensive administrative support to the County Board of Commissioners and other senior officials. The successful candidate will serve as a vital liaison between County Board of Commissioners and various departments, stakeholders, and the public.

Full time position. Salary Range: Competitive, commensurate with experience

Key Responsibilities:

1. Administrative Support:

• Manage the County Board of Commissioners' calendar, schedule appointments, and coordinate meetings.
• Prepare and distribute agendas, meeting materials, and minutes for county meetings and executive sessions.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate staff members or departments.
• Assist in drafting, editing, and formatting documents, reports, and presentations.
• Maintain and update confidential files, records, and documents.
• Maintains and prepares reports for county grants.

2. Communication and Liaison:

• Act as the primary point of contact between County Board of Commissioners and internal/external stakeholders.
• Coordinate communications between County Board of Commissioners and other county departments, elected officials, and community organizations.
• Assist in drafting and distributing official county communications and announcements.

3. Office Management:

• Maintain office supplies, equipment, and inventory.
• Coordinate travel arrangements and logistics for County Commissioners and other executives.
• Assist with budget tracking and expense reports.
• Coordinate and assist with special projects as assigned.

4. Records Management:

• Ensure compliance with record-keeping and retention policies.
• Organize, maintain, and archive official county records and documents.
• Assist in responding to public records requests.

5. Public Engagement:

• Provide excellent customer service to citizens, visitors, and vendors.
• Assist in planning and organizing public events, meetings, and public forums as needed.
• Handle inquiries and concerns from the public in a professional and courteous manner.