Job Information
UTMB Health Administrative Support Associate - University Police in Galveston, Texas
Administrative Support Associate - University Police
Galveston, Texas, United States
New
Protective Services
UTMB Health
Requisition # 2404362
Minimum Qualifications:
High school diploma or equivalent. Two years of office-related experience.
Job Description:
To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.
DEPARTMENT MARKETING STATEMENT:
The University of Texas Medical Branch Police Department strives to provide protection and service in a courteous manner to the faculty, staff, students, patients, and visitors of UTMB in conformance with the Regents Rules and Regulations, UTMB policies, or federal, state, or local laws and ordinances. The Department also implements programs that are aimed at preserving the assets of UTMB.
SALARY RANGE:
$36,800 Annually - $50,000 Annually
Specific Job-Related Duties:
Financial Related Tasks
Verifies expenditures and reconciles errors on area accounts.
Maintains detailed reports and records of account data.
Maintains inventory of needed supplies for designated support area and processes requisitions for routine purchases utilizing on-line ordering system.
Performs all purchasing procedure tasks in accordance with institutional policies and procedures.
Arrange travel and enter information in an online system to process employee reimbursements and check requests ensuring compliance with institutional policies and procedures.
Processes reimbursements, check requests, and IDT’s in online system.
HR Related Tasks
- Assist in the development of process and functional area policies and procedures.
Software Related Tasks
Composes routine correspondence and memorandums in inappropriate business letter format.
Proofread all completed assignments for grammar, format, and structure.
Creates and maintains databases and spreadsheets.
Creates overhead/slide presentation materials.
Stays current with evolving office technologies.
Clerical Tasks
Assists in the development of office record-keeping systems.
Maintains process/area files in accordance with the current Record Retention Schedule.
Coordinates Records Retention Activities.
Schedules, coordinates and organizes appointments, meetings, and rooms
Coordinates meeting notifications and prepares agendas.
Performs recording secretary duties for committees or team meetings (i.e., prepares agendas, minutes, and reminders).
Compiles data for necessary reports and runs routine reports.
Customer Service
Handles routine questions regarding policies, procedures and operations of the process or area.
Respond to routine customer processing requests.
Works with external customers to provide/receive information
Miscellaneous
Participates in special projects.
Trains other team members.
Good overall knowledge of Administrative Support Associate skills listed below.
Adheres to internal controls and reporting structure.
Performs related duties as required.
Knowledge/Skills/Abilities
Computer:
MS Excel (Intermediate Level)
MS Word
MS Teams
MS PowerPoint
OneNote
Skills:
Professional
Organized
Proactive
Detail oriented
Strong communication skills (written and verbal)
Abilities:
Multi-Task
Work independently
Working Environment/Equipment:
This position works Monday - Friday, 8:00 AM - 5:00 PM.
Job may occasionally require after-hours and/or weekend work, as well as overtime.
Operate standard office equipment
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Compensation