Job Information
MyFlorida ADMINISTRATIVE ASSISTANT II - SES - 42001832 in GAINESVILLE, Florida
ADMINISTRATIVE ASSISTANT II - SES - 42001832
Date: Jun 26, 2024
Location:
GAINESVILLE, FL, US, 32609 GAINESVILLE, FL, US, 32608 GAINESVILLE, FL, US, 32611 GAINESVILLE, FL, US, 32605 GAINESVILLE, FL, US, 32606 GAINESVILLE, FL, US, 32641 GAINESVILLE, FL, US, 32601 GAINESVILLE, FL, US, 32307 GAINESVILLE, FL, US, 32653 GAINESVILLE, FL, US, 32607
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832150
Agency: Agriculture and Consumer Services
Working Title: ADMINISTRATIVE ASSISTANT II - SES - 42001832
Pay Plan: SES
Position Number: 42001832
Salary: $36,000.12 - $40,000.48
Posting Closing Date: 07/01/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
HUMAN RESOURCES ASSISTANT II-SES
(CLASS TITLE: ADMINISTRATIVE ASSISTANT II-SES)
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
DIVISION OF PLANT INDUSTRY
OPEN COMPETITIVE OPPORTUNITY
CONTACT:
Daisy Cook; Phone: (352) 395-4775 Email: Daisy.Cook@FDACS.gov
MINIMUM REQUIREMENTS:
A bachelor's degree from an accredited college or university and two (2) years of administrative experience.
A master's degree from an accredited college or university can substitute for one year of the required experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.
Requires possession of a valid Class E driver license.
EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml)
ATTENTION CANDIDATES
To be considered for a position with the Florida Department of Agriculture and Consumer Services:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
ADDITIONAL REQUIREMENTS:
Occasional travel, including overnight, required.
NOTES:
Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
JOB DUTIES:
General Statement: This is an administrative position within the the Division of Plant Industry Personnel Office, which is responsible for recruitment, benefits, classification, time and attendance, and records.
Recruitment:Tracks vacancies and recruitment status of assigned positions with accurate and timely updates to the Vacancy Report. Assists in the development of requisitions for hiring. Answers supervisors questions and assists them through process, as needed. Organizes, reviews, and corrects discrepancies or errors within the hire recommendations. Checks for compliance with applicable laws and policies. Verifies licensure, education, and experience history. Routes for approval. Communicates approval notices and coordinates effective dates. Recruits at career fairs and engages with the public through positive and informative interactions.
Onboarding:Enters all Division employees in agency databases in preparation for hire date. Conducts new employee sign-up meetings. Ensures new hire documentation is complete and creates employee files from documents received. Uses I-9 form, supplied identification and employment authorization documents, and E-Verify to confirm employment eligibility. Explains forms, basic policies and procedures, benefits, and other resources to the new or transferring employee.
Classification Action Requests:Requests or processes position transactions in People First including position establishment, reclassification, organization changes, funding changes, other related updates, and abolishment for assigned positions. Maintains records in support of position changes.
Time and Attendance and Payroll Records:Ensures that all timesheets have been submitted. Audits timesheets for errors related to Leave Without Pay, office closures, and holidays, then follows up with supervisors and management as needed. Reconciles timesheets and time and attendance reports to bi-weekly and supplemental payrolls. Reconciles potential overtime hours reported and follows up with supervisors. Answers Time and Attendance questions. Provides status reports and escalates Personnel matters to supervisor, as necessary.
Personnel Action Requests:Receives and processes all Personnel Action Requests (PARs) for assigned OPS employees. Creates and acts upon approved PARs to implement OPS hires, promotions, pay changes, reassignments, and separations in People First. Ensures accurate and timely processing of information in Human Resource Information System for Career Service and Selected Exempt Service actions, following up as necessary.
Related Duties:Performs other related duties as directed by management. Contributes to teamwork within office by seeking out additional tasks/projects, as workload permits.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Knowledge of recruitment practices.
Skill in recording, completing, and maintaining accurate records.
Skill in performing basic math and professional business correspondence.
Skill in paying attention to details.
Skill in creating and maintaining effective working relationships with others.
Ability to work individually and as part of a team.
Ability to organize many tasks simultaneously and to follow through on completing tasks within defined timelines.
Ability to file documents in a timely and accurate manner.
Ability to communicate effectively, both verbally and in writing.
Ability to take initiative and negotiate.
Ability to maintain confidentiality.
Ability to lift and transport 25 lbs.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal holiday each year;
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)
Flexible Spending Accounts;
Tuition waivers;
And more!
For a complete list of benefits, visit www.mybenefits.myflorida.com .
For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Gainesville