Job Information
University of Florida Academic Program Specialist I - Office of Undergraduate Medical Education in Gainesville, Florida
Academic Program Specialist I - Office of Undergraduate Medical Education
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533200&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533200
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Education/Training/Instructional Design, Student Services
Department: 29010805 - MD-MEDICAL EDUCATION
Classification Title:
Academic Program Spec I
Job Description:
Join the Office of Medical Education in the College of Medicine as anAcademic Program Specialist I. In this role, you will serve as the Academic Coordinator for the Clinical Practice course, Introduction to Clinical Medicine, and Collaborative Learning Groups, supporting first- and second-year students and working closely with faculty to meet their instructional needs. This position involves planning and managing course operations, handling data management, and coordinating with both internal and external stakeholders. Ideal candidates will have strong organizational skills, problem-solving abilities, and adaptability, making it a great fit for former teachers or those with a talent for managing complex processes in a professional environment. Be a part of a dynamic academic environment where you can apply your skills to make a meaningful impact on our medical education programs.
About This Role
Course Management
Manages Introduction to Clinical Medicine (ICM) and Introduction to Clinical Practice (ICP) courses, throughout phase 1 curriculum.
Develops and maintains Canvas course pages.
Secures dates and prepares effectively for the student-preceptorship lotteries.
Creates and edits student letters, recruitment letters and syllabi.
Works with the staff of the Anaclerio Learning and Assessment Center to schedule learning activities
and performance-based assessments.
Provides high level support for course directors.
Student Services
Advises and guides students based on information provided.
Coordinates didactic, small group and experiential activities.
Manages student assignments.
Communicates and follows-up with students.
Maintains student records and files.
Program Oversight
Creates and maintains processes for effective data collection, management and dissemination.
Creates and extracts evaluations and patient logs from system(s).
Documents and enters grades in a timely manner.
Prepares the teaching effort as required by the state, university, and Office of Educational Affairs.
Collects and securely disseminates FERPA and HIPAA data as required by law.
Tracks active preceptors/preceptorship sites.
Identifies and documents problems and provides a variety of alternatives specific to the preceptorships.
Collaborative Learning Groups (CLG) Support
Provides support for the Director of the Collaborative Learning Groups. Creates small group rosters for the entering first year students that are demographically balanced.
Supports faculty facilitators by reserving rooms, materials, and collecting and uploading students’ assignments.
Coordination of Stakeholders
Collects and organizes preceptorship documentation for appointments.
Collaborates with COM-HR and administration to submit preceptors’ documents in a timely and organized manner.
Tracks preceptor-student matches and data to assist with annual/5-year reappointments and termination.
Communicates with AHEC and disseminates expectations regarding the ATTAC-IT program.
Arranges housing with AHEC and Jacksonville.
Develops and maintains program websites.
Oversees the recruitment, retention and recognition of preceptors/preceptorship sites.
Communicates effectively with faculty, staff, students and community-based practices.
Assists in creating, answering questions and tracking of affiliation agreements.
Communicates effectively with internal and external stakeholders (i.e., course/clerkship directors, course/clerkship managers, simulation center, patients, students, community leaders and community outreach organizations).
About COM's Office of Undergraduate Medical Education
The College of Medicine’s Office of Undergraduate Medical Education at the University of Florida is dedicated to fostering a culture of learning by doing, preparing students for clinical excellence from their first year. The office emphasizes collaborative learning, with faculty serving as facilitators in various clinical and educational settings. It offers a comprehensive curriculum that includes courses in clinical diagnosis, community health, and evidence-based medicine, among others. The team is committed to supporting students’ professional development and ensuring they are well-prepared for their medical careers. With a focus on excellence in medical education, the Office of Undergraduate Medical Education plays a crucial role in shaping the future of healthcare leaders.
For more information about the Office of Undergraduate Medical Education and its programs, visitCOM-UME (https://internal.medicine.ufl.edu/education/undergraduate-medical-education/) .
We Offer Exceptional Benefits
Low-cost State Health Plans: Medical, Dental, and Vision Insurance
Life and Disability Insurance
Generous Retirement Options to Secure Your Future
Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)
Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development, LinkedIn Learning, amongst other opportunities)
Tuition Assistance (UF Employee Education Program)
Public Service Loan Forgiveness (PSLF) Eligible Employer
About the City of Gainesville
Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer atVisit Gainesville (https://www.visitgainesville.com/) .
Expected Salary:
$46,000 - $50,000
Minimum Requirements:
Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:
The ideal candidate will possess:
Demonstrated experience in developing and managing complex annual schedules, ensuring key deadlines and milestones are met. Strong focus on planning ahead while remaining adaptable to shifting priorities and changing demands.
Ability to manage multiple projects/tasks simultaneously, prioritize effectively, and meet deadlines independently.
Previous experience managing course or program operations in an academic setting, with proficiency in learning management systems (e.g., Canvas).
Strong written and verbal communication skills, with experience working collaboratively with a diverse range of stakeholders, including faculty, staff, students, and community partners.
Advanced knowledge of Microsoft Office Suite (especially Excel, including pivot tables and lookup functions) and Adobe Acrobat Professional.
Proficiency in collecting, organizing, and analyzing data to create comprehensive reports.
Familiarity with tools like Qualtrics for survey administration and IBM SPSS for basic descriptive statistics and report generation is a plus.
Knowledge or background in medical or healthcare education settings, including clinical practice courses and experiential learning programs, is highly desirable but not required.
Master's degree in education or a related field.
Special Instructions to Applicants:
To be considered, please upload the following documents with your application:
Cover letter
Resume
Contact information for three professional references
If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 17 Sep 2024 Eastern Daylight Time
Applications close: 01 Oct 2024 Eastern Daylight Time