Job Information
Brookfield Properties Administrative Assistant in Frisco, Texas
Location
BP Retail Dallas - 2601 Preston Road, Suite 250
Business
At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.
If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Brookfield Properties has an immediate need for an Administrative Assistant.
This position serves as a coordinator by providing administrative support and facilitating overall communication for the Leasing team. Performs standard and confidential secretarial duties requiring fundamental experience, skill and knowledge of organization policies and practices. Responsible for the creation of communication and/or presentation pieces, either through formal direction from management or individual initiative. Provides traditional administrative reports in the areas of word processing, travel arrangements, meeting schedules. Receives moderate supervision; maintains good communication and organizational skills; exhibits accuracy when working with details. Maintains proper liaison between department heads, managers, employees and retailers.
Overall, we seek qualities that display our company’s core values which are Act with Integrity, Take Initiative, Build Mutual Trust, and Win Together.
Responsibilities:
Compiles and maintains site and marketing materials along with tenant information in team's shared drive directory ensuring that materials are continually updated
Prepares lease proposals using Salesforce in a timely and accurate manner
Obtains current marketing packages for all centers with leasing opportunities; maintains a stock of such materials and forwards packages to prospects and tenants as requested
Obtains various lease exhibits in a timely manner as requested from a variety of sources both within and outside of organization
Updates and distributes Leasing Activity and related Reports (i.e. monthly sales reports, pipeline reports and rent rolls)
Assists in daily business activity of Leasing team, which includes general office work, answering phones, and word processing, preparing expense reports and sorting and distributing mail.
Coordinates the efficient operation of the department by maintaining general and confidential files, ordering supplies, maintaining manuals and performing all other relevant duties
Coordinates and completes necessary business reports
Researches, prepares and edits reports and presentations
Orders office supplies, schedules and coordinates meetings and conference calls, appointments and travel
Other duties as assigned
Qualifications:
High School Diploma or GED required
2 years of experience in an administrative support role or related experience in commercial real estate
Proficiency in Microsoft Word and Excel as well as email
Strong understanding of Salesforce, Adobe and Photoshop preferred
Highly organized and detail oriented
Excellent business writing, business math and verbal communication skills
Benefit Information
Competitive compensation
Medical, Dental and Vision beginning day 1
401(k) Company matching
401(k) Vests on Day 1
Career development programs
Charitable donation matching
Generous Paid Time Off (vacation, personal holidays, paid sick time)
Paid Volunteer Hours
Paid Parental Leave
Family planning assistance including IVF, surrogacy and adoption options
Wellness and mental health resources
Pet insurance offering
Childcare Assistance
Commuter benefits
A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPR
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.