Job Information
Aston Carter Administrative Assistant in Frederick, Maryland
Job Title: Administrative Assistant
Job Description
As an Order Processing Coordinator, you will take on a variety of sales, customer service, and relationship management tasks, aimed at supporting both internal and external customers. Your primary role will be to assist Educational Representatives in maximizing sales and margin. Responsibilities include facilitating educational representative pricing requests and product availability inquiries, assisting with quote and order tracking, monitoring sales conversion rates, following up on open quotes to close sales, and facilitating quotes and sales for Institutional customers outside of current markets. You will also stay informed on competitive market trends, work directly with manufacturers to determine product availability, and assist with the management of orders, invoicing, and customer service. Additional duties may be assigned as needed.
Hard Skills
1-3 yrs of data entry
Tracking inventory
Typing 40+ wpm
Excel (basic knowledge of exporting and filtering)
Outlook (working knowledge)
Soft Skills
Problem solving skills
Customer Service
High Attention to Detail
Ability to work with Multiple Monitors and Systems
Work Site
This is a fully on-site position in Frederick, Maryland.
Work Environment
The position operates in a traditional office setting from 9:00am to 5:00pm with a 1-hour lunch break. 100% onsite. Communication with the team is key, especially in cases of lateness, sickness, or emergencies. You will be reporting to a new manager with over 7 years of experience and a director who values self-accountability. The broader team includes a VP, a manager, and two other long-tenured colleagues, one of whom is based in Arizona.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.