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POSITION: Administrative Support Assistant I (Part-Time) DEPARTMENT: Tax Grade: 22 Starting Salary:$15.5375 per hour Posted:31 December, 2024 Closing Date: Until Filled

GENERAL DEFINITION OF WORK

Performs skilled administrative support work receiving, screening and processing telephone calls and serving as the receptionist for the department, greeting and directing visitors to the appropriate department or staff, assisting the public with inquiries, typing a variety of documents, maintaining records and files, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the Tax Administrator.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Acts as a receptionist; greets visitors; answers multi-line telephone; provides information regarding available services; forwards calls to appropriate party; assists the public with the completion of standardized records or documents; directs visitors to appropriate party.
• Assists with preparing and mailing tax bills and application forms.
• Collects and organizes property tax applications and forms, and assists property owners in completing tax forms during various listing and application time periods.
• Receives and processes incoming and outgoing mail.
• Operates a variety of standard office equipment; assists staff with copying, collating, etc. of other media.
• Sets up filing systems; sorts, indexes and files material alphabetically, numerically, geographically or by other predetermined classification.
• Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, meeting minutes, etc. where a knowledge of format and presentation is necessary.
• Assists in the coordination and preparation of periodic, special and other reports; collects information from a variety of sources and compiles data.
• Performs other duties as needed.

Knowledge, Skills and Abilities

General knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; general knowledge of the organization and functions of the department and of general administrative policies and practices; skill in the operation of personal computer equipment and related office software; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to type at a reasonable rate of speed; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with associates and the general public.

Minimum Training and Experience

• High school diploma or GED and moderate experience in tax collection, accounting, finance,
• ORequivalent combination of education and experience.

PHYSICAL REQUIRMENTS

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires repetitive motions and occasionally requires standing, walking and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environment l conditions; work is generally in a quiet location (e.g. library, private offices).

SPECIAL REQUIREMENTS

• Successful completion (within two years of employment) of the NC SOG Listing and Assessing.
• Valid N.C driver's license.
• Willingness to attend classes for higher level positions within the tax office.

HOW TO APPLY:

• Applicants must register with NCWorks at www.ncworks.gov.
• Please submit a PD-107 application, found at www.maconnc.org
• Completed Applications may be submitted to:Macon County NCWorksCareer Center, 5 West Main Street, Franklin, NC 28734 or e-mailed to: MaconCounty@ncworks.gov

*MACON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER/ADA EMPLOYER