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**City of Fort Wayne Program Manager II-Construction and Coordination Services Return to Postings Job Code:2024284 Posted On:Tuesday, 12th November 2024 Category:Regular Full Time Department:City Utilities Engineering Shift:8:00 am to 5:00 pm, may vary depending on need. Location:Fort Wayne, IN 200 E. Berry Street Pay Rate:$78,700.00 - $100,000.00 Annually

Job Description:

SUMMARY

Working under the direction of the Manager of Engineering and working closely with Utilities Engineering Management, the incumbent is responsible for oversight of construction and/or coordination of recommendations for improvements to utility systems associated with Utility capital projects, private development and coordination with transportation projects. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City and Utility's safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations. * ESSENTIAL DUTIES AND RESPONSIBILITIES* include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned. * PLANNING/JUDGEMENT*

Prepares and monitors Utility Construction and Coordination Services program OandM and Capital budgets and expenditures; Establishes, implements, and monitors Utility Construction and Coordination Services program policies, procedures and service level standards; Develops plan to provide adequate human and financial resources to meet current and future Utility Construction and Coordination Services program needs; Examines project conflict map regarding potential conflicts between proposed improvements and future City Utility plans and gather information related to the conflicts; Directs and coordinates the response and follow-up to requests for information and consultation on general utility inquiries; INFORMATION/COMMUNICATION

Performs Utility Construction and Coordination Services program staffing functions related to hiring, training, discipline, motivation and performance evaluation of personnel; Ensures that all utility capital projects have public information contacts and emergency contacts established, communicated and maintained for continuous coverage and duration of project; Manages the process of responding and following-up to routing and plan review requests for information and consultation on: project status; utility conflicts and necessary modifications for conformance with utility standards; Attends routing and utility coordination meetings; Represents Utility Construction and Coordination Services program at Board meetings, public hearings, City Council meetings, neighborhood meetings, professional association meetings and other forums; Maintains an understanding of environmental law, rules, regulations, consent decree mandates, order provisions and permit requirements affecting the operations of Fort Wayne City Utilities; Maintains a thorough understanding of Citys Consent Decree, LTCP, Combined Sewer System Operational Plan (CSSOP), Capacity Management Operation and Maintenance (CMOM), and its sewer and stormwater National Pollutant Discharge Elimination System (NPDES) compliance requirements; MANAGEMENT/OPERATIONS

Manages and coordinates staff, contractors, systems and work processes associated with the construction of utility capital projects. These include construction change order process, field orders, work directives, construction project scheduling, shop drawing submittal and review, substantial completion notification, final completion notification, acceptance testing, record drawing submittal and review, construction inspection, contractor payment and project document management per the accepted policies and procedures of the Boa d of Public Works and City Utilities; Manages, supervises, assigns, monitors progress, and ensures the quality of work performed by Utility Construction and Coordination Services program staff; Reviews and approves private utility facilities plans and specifications for construction projects. The necessary steps include checking drawings for conformance with City standards; recommending appropriate action; drafts, submitting for approval and issues approval recommendations; Performs comprehensive assessment, coordination, and planning of utility related issues associated with community development projects, requests/projects originated by other city departments, developers and/or contractors; Coordinates routing and plans review functions with other Utility and Civil City departments; Locates plans, records drawings, maps, easements, agreements, ordinances, rules, and regulations about existing City Utility Systems. Explain and identify responsibilities associated with the particulars of the requested document; Manages the provision of construction contract management services for privately funded and utility funded capital improvement projects; Performs work of subordinates as necessary to achieve program goals; Manages the provision of construction inspection services for privately funded and utility funded capital improvement projects; Assists, as necessary, with oversight and management of lead service replacement, inspection and inventory programs; Manages the provision of construction inspection services for Storm Water Pollution Prevention Plan (SWPPP) projects; Manages and monitors on-call construction professional service agreements and allocate on-call work assignments in accordance with departmental policies; Manages team to ensure that developer contract requests for acceptance are completed and timely processed. Processing includes the following: check completion affidavit; check bonds; check easements; check inspection sign off; check record drawings; process fees due developers by requesting and distributing check; recommend project acceptance; Ensures that accepted projects have proper documentation uploaded into Project Management Information System and Record Drawings are reflected in GIS mapping system; Utilizes Project Management Information System (PMIS) for project schedules, budgets, weekly and monthly status reports, general document management, construction engineering reviews and approvals, project tracking and other project management and administration activities;

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbents responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

SUPERVISORY RESPONSIBILITIES

Responsible for the overall direction, coordination, supervision and evaluation of employees in the Utility Construction and Coordination Services Programs. Carries out supervisory responsibilities for program staff in accordance with the organization's policies a **