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Posting Detail Information

Working TitleEvent Planning Coordinator

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202401965AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$48,000-$52,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on12/01/2024

Description of Work Unit

The College of Business at Colorado State University is an AACSB -accredited business school that enrolls more than 5,000 undergraduate and graduate students in on-campus and online programs annually. Our 11 centers of excellence connect students with industry experts, offering opportunities to expand their networks and engage in experiential learning.

The College of Business Career Management Center provides comprehensive career services to undergraduate and graduate students, as well as alumni, of Colorado State University’s College of Business. Services include career counseling, assessment and development, internship and job search assistance, personal marketing for career opportunities, instruction of career courses, cultivating employer partnerships to advance career outcomes for students, and hosting employer events.

To learn about Colorado State University’s Community, People, Perks, and Purpose, please visit:https://hr.colostate.edu/prospective-employees/

Position Summary

Works as a member of the Employer Relations team to assist in the development, planning, and execution of both student and employer-focused event programming. The ultimate goal is to plan and execute engaging opportunities for students/alumni of the College of Business, to engage in their career development while connecting them with great companies who are interested in their talent.

The Event Planning Coordinator position is a full-time special 12-month position with an initial one-year term, renewable contingent upon available funding, continued business needs, and satisfactory performance in the role.

The successful candidate must be legally authorized to work in the United States by the proposed start date; the Career Management Center will not provide visa sponsorship for this position now or in the future.

Required Job Qualifications

• Bachelor’s degree required

• A minimum of 1 year event planning experience for internal or external clients

• Outstanding written and verbal communication skills

• Advanced computer skills using PC programs, databases and web-based communications platforms such as Zoom and Microsoft Teams

• Strong organizational and problem-solving skills, follow-through, and attention to detail required

Preferred Job Qualifications

• 2 or more years of event planning experience

• Experience/ knowledge working with the Handshake Career Platform

• Experience working with Salesforce

• Professional commitment to CSU’s Principles of Community (Inclusion, Integrity, Respect, Service, Social Justice)

• Experience planning or executing career events within a career services office

• Experience building and managing client relationships

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryStrategic Event Planning, Management, and Execution

Duty/Responsibility

• Works as a member of the Employer Relations team to assist in the development, planning and execution of both student and employer-focused event programming. The ultimate goal is to plan and execute engaging opportunities for students/alumni of the College of Business, to engage in their career development while connecting them with great companies who are interested in their talent.

• Leads the execution of multiple career events each semester, including scheduling logistics, employer communication, vendor procurement, vendor scheduling and communication, and day-of-event preparation and management.

• Conducts both student and employer engagement activities, including taking the lead in organizing and executing both virtual and in-person events. These events might include career fairs, networking events, career development programming, information tables, etc.

• Contributes to event planning strategy and works with staff to execute strategy leading up to and on the day of events. Coordinates all event volunteer staffing and communicates staffing roles to office staff for the day of events.

• Assists in the cultivation, communication, and ongoing relationship management of vendors that involve catering, equipment rentals, floral, venues, transportation, etc.

• Responds to last-minute changes and issues that arise during events with a solution-focused attitude and an aptitude for problem-solving.

• Demonstrates adaptability, flexibility, comfort with fast-paced change, attention to detail, and creating order in chaotic situations. Must have the ability to flex hours to meet the needs of the job, including some evenings throughout the semester. Serves as knowledgeable key contact to promote CSU’s College of Business to encourage employers to leverage the CMC’s services including posting jobs and internships, attending career events, building visibility and brand recognition with students as it relates to strengthening hiring pipelines for students. May partner/collaborate with other event staff in the College of Business on cross-departmental events.

Percentage Of Time90

Job Duty CategoryEmployer Relations Operational Support

Duty/Responsibility

• Facilitates management of data related to events and employer activities, including work within Handshake and Salesforce. Compiles and tracks event engagement needed for departmental reporting.

• Save and communicate event dates and information across multiple mediums such as Outlook, Handshake, and the Career Management Center website (uConnect) to keep students, employers, and staff informed about upcoming events.

• Participates as a staff member in the full activities of the Career Management Center. Demonstrates ability and commitment to work effectively within a team and independently. Provides high quality customer service to various Career Management Center constituents.

Percentage Of Time10

Application Details

Special Instructions to Applicants

Applicants will be expected to provide:

• A cover letter indicating interest in the position at Colorado State University along with a description of the applicant’s ability to meet the position’s required and preferred qualification

• A resume

• Contact information of three references. References will not be contacted without prior notification of candidates.

For full consideration, applications should be received no later than 11:59pm MST December 1, 2024, tohttps://jobs.colostate.edu/postings/153436however, applications will be accepted until the position is filled.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactSarah Hill, sarah.j.hill@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree?

• Yes

• No

• • Do you have a minimum of 1 year event planning experience for internal or external clients?

• Yes

• No

• • Do you have advanced computer skills using PC programs, databases and web-based communications platforms such as Zoom and Microsoft Teams?

• Yes

• No

• • Do you have demonstrated organizational and problem-solving skills, follow-through, and attention to detail?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents