Campus Pride Jobs

Posting Detail Information

Working TitleEngagement Operations Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202402166AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support II

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$50,000 - $55,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date02/17/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on01/12/2025

Description of Work Unit

Who We Are:

Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 232,000 living alumni, and annual research expenditures exceeding $350 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.

Within CSU , the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule.

University Advancement Engagement ( UAE ) is CSU’s alumni and donor experience team. This team provides comprehensive, purposeful engagement opportunities that increase Ram Pride, strengthen donor and alumni connections to the University and inspire philanthropy at CSU . This team is comprised of the Alumni Association, Annual Giving, Donor Relations and Stewardship, Marketing and Communications, and UA Events.

Position Summary

The Engagement Operations Coordinator plays an essential role in the overall success of the UA Engagement team. The coordinator will manage a wide array of the unit operations as well as support its leadership team. Responsibilities include project coordination, meeting management, Alumni Association donor/alumni communications, financial processes and day-to-day operations of the team. This position will continually strive to ensure an inclusive and welcoming environment for all members of the team.

Required Job Qualifications

• Bachelor’s degree from an accredited university by employment start date

• 2 years professional experience in an administrative or office management role

• Experience with Microsoft Office Suite and an affinity for learning new technology

• Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the University’s mission, vision and values.

• Ability to work non-standard hours, including early mornings, evenings, and weekends

• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date

Preferred Job Qualifications

• Strong written and verbal communication skills

• Proficient with numbers and calculations

• Strong organizational and interpersonal communication skills and the ability to manage busy work situations

• Excellent attention to detail, accuracy, and quality in work produced

• Demonstrated ability to work independently and as a member of multiple teams, while thriving in a collaborative and innovative environment

• Demonstrated ability to act with discretion, anticipate and address concerns, and maintain high confidentiality

• Demonstrated knowledge of CSU and/or University Advancement operations and constituents.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryUnit Operations and Administrative Support

Duty/Responsibility

• Support day-to-day operations for all UA Engagement teams located in Crabtree Hall and Smith Alumni Center.

• Facilitate logistics for UAE departmental meetings, retreats and trainings, including venue, virtual technology (Teams/Zoom), catering, budget, agendas, presentations, meeting minutes and post meeting communication.

• Administrative support of Sr. Director and other UAE unit leaders. Includes calendaring, travel arrangements, financial processing, project support, etc.

• Administrative support for the CAM the Ram program. Manage requests, assist with meetings, selection process, trainings. Manage uniforms and purchases.

• Assists with budget tracking and management for all teams, including assistance with processing financial documents.

• Department liaison to UA HR team. Assist with searches, provide onboarding support for new employees and facilitate transition of employee departures.

• Department liaison to UA IT team and manages technology needs for all UAE teams.

• Assist Sr. Director with managing the reporting needs of UAE and supporting special projects.

• Provide staff coverage for Smith Alumni Center open hours when needed.

• Fully understands and applies appropriate policies, regulations, and procedures as required by the Division of University Advancement, University, community, state, etc.

• Collaborate effectively with internal and external partners to accomplish job responsibilities and support the goals and objectives of the greater UAE team.

• Actively participate in all Division-wide meetings and trainings and support Division-wide priorities and initiatives by serving on committees when appropriate and as time permits.

Percentage Of Time60%

Job Duty CategoryDonor and Alumni Relations

Duty/Responsibility

• Manage the gift acknowledgement process for Alumni Association donations. Includes pulling reports, printing appropriate cards/letters, coordinating signatures, etc.

• Maintain proficiency in the CRM systemascendin order to accomplish assigned tasks.

• Manage special recognition communications of alumni, including memorial cards, congratulations cards, etc.

• Assist the Alumni Association Membership team with administration of GradPaks, Annual, and Life membership communications as needed.

• Assist with Alumni Association endowment reporting process.

• Assist UAE leadership in appointment setting with donors and/or alumni.

Percentage Of Time40%

Application Details

Special Instructions to Applicants

Applicants should submit:

• A cover letter that demonstrates any and all of the required and preferred qualifications that they meet

• A resume

• Three professional references noting name, phone number, email address, and professional relationship (one should be a current or former supervisor).

For tips on how to craft a successful application, please review the FAQ document on our Careers site at: giving.colostate.edu/careers/current-opportunities/.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. References will not be contacted without prior notification of candidates.

Questions regarding the position or anything else related to careers with UA may be directed to the University Advancement Talent & HR team at UA_TMHR@colostate.edu

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactJennifer Healy, jennifer.healy@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor’s degree from an accredited institution?

• Yes

• No

• • Do you have two years of experience in administrative work or an office management role?

• Yes

• No

• • Are you proficient in Microsoft Office Suite and do you have an affinity for learning new technology?

• Yes

• No

• • Do you demonstrates active engagement and support of diverse individuals, opinions and perspectives, and will you actively engage with and support the University’s mission, vision and values?

• Yes

• No

• • Do you have the ability to work non standard hours, including early mornings, evenings, and weekends?

• Yes

• No

• • Do you have a valid driver's license with reliable transportation or ability to obtain one by start date, or access to a licensed driver?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents