Job Information
Pinelake Church Administrative Assistant - Recruiting (One Church Team) in Flowood, Mississippi
SUMMARY
The primary responsibility of the Administrative Assistant is to support the Director of Recruiting by coordinating, organizing, and directing the administrative functions of Pinelake's One Church Recruiting team and facilitating collaboration across Pinelake's campuses and ministry areas.
GENERAL RESPONSIBILITIES
Works in coordination with the overall goals and objectives of Pinelake Church and the One Church Recruiting team.
Assists the Director of Recruiting to work toward excellence in all areas of the department.
Provides administrative assistance for all activities that support the recruiting team's strategies. Communicates these activities to other staff members, the church congregation, and ministry teams.
Assists other staff members, when needed, to support teamwork and contribute to the successful completion of their objectives and strategies.
Basic personal responsibilities:
Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, meditation and practicing L3.
Maintain proper priorities in your home including your spouse and children (if married and/or with children).
Faithfully support the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you.
Maintain active participation in community.
Reflect a growing awareness and practice of personal Emotional Healthy Spirituality.
Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24).
o Value the 7 H's of our staff culture in your heart, home, and life (Humility, Honor, Honesty, Hunger, Holy Spirit, Health and Harmony).
SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES
Help the team with efficiency, productivity, and communication by planning, establishing, and overseeing the implementation of all administrative functions for the One Church Recruiting team.
Develop, create, and facilitate tools and resources that will assist the Director of Recruiting to provide better leadership and support to all prescribed areas of Pinelake Church.
Facilitates clear communication and collaboration across Recruiting team through reporting, data assimilation, project management, and consistent updates.
Provides support by scheduling and preparing for events, meetings, interviews and gatherings.
Coordinate interview schedules for candidates on-site and off-site interviews ensuring all details are covered such as room reservation, meals, transportation, and gift baskets. This includes booking travel and creating itineraries.
Oversees administrative functions for the Recruiting team associated with the One Church calendar, administrative purchases, expense reimbursements, distribution of resources.
Responsible for assigning timelines for administrative functions and providing deliverables based on departmental deadlines.
Prepares creative electronic materials, within Pinelake's branding guidelines, as needed for use by the Recruiting team, such as job postings, graphics for social media, candidate travel itineraries, and meeting agendas. Proficiency with Pages (iWork productivity suite), MS PowerPoint, Canva, and other desktop publishing tools is a strong plus.
Prepares purchase orders and submits check requests. Tracks and balances monthly expenses and reports activity to the Director of Recruiting.
Work in tandem with Operations, Recruiting, and Human Resource Teams to launch new positions including facilitating the creation/approval of job descriptions, posting/updating open roles, and coordinating the creation of assets to promote new positions.
Assist Recruiting Team to maintain, train, and provide ongoing support to ensure the efficiency and optimization of the online recruiting platform.
Manages time efficiently while meeting deadlines.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities for this role.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION AND/OR EXPERIENCE
Bachelor's degree preferred. Two to four years of administrative experience minimum for competitive candidates. Applicable experience may substitute for portions of the educational framework.