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Kelly Services is seeking an Administrative Coordinator in Florence, KY!

You will be responsible for providing onboarding & screening support within the business unit. The position is responsible for the coordination and completion of a variety of tasks, including those related to the registration of talent, screenings of all types, file maintenance and administration. Will be responsible of ensuring the integrity of the data, compliance as well as the protection of personal private information.

Essential Functions

• Administer all employee registration/onboarding forms including entering data in front office systems, managing e-registration, I9 and any other misc. final hiring paperwork; ordering/following up on/documenting screening results (background/drug screens/any screenings specific to a product), processing

• Maintaining electronic employee records. Ensure adherence to state/local laws with each of these duties.

• Develop a strong understanding and become a subject matter expert regarding State Specific laws.

• Follow Kelly Hiring and Screening standard operation procedures.

• Coordinate health/medical screenings including TB tests, hearing tests, respirator fit tests, etc.

• Effectively engage with talent to coordinate efficient onboarding, from initiation through to completion. The communications will be by telephone, email and text.

• Provide high quality, accurate and timely customer service/support to drive internal and external satisfaction.

• Create an organized and efficient workflow.

• Maintain accurate and through documentation on required tracker and in ATS systems.

• Take initiative to identify and respond to opportunities for improvement.

• Proactively communicate any delays or gaps in the onboarding and screening process to recruiting, on sites and onboarding/screening team, managers as needed.

• Provide training and coordination of day to day workload amongst team members, as needed.

Knowledge and Skills

• Collaboration: Works well across geographic boundaries in a matrixed environment to get things done.

• Independent Thinker: Self Confident and independent. Isn’t constrained by looking to others for their opinions or directions

• Listens: Gives full attention to others, takes time to understand the point’s being made, asks questions as appropriate, and does not interrupt at inappropriate times. Listens with the intent to learn

• Credibility: Is consistent in words and behaviors, is believable, dependable, and worthy of peoples’ trust and confidence.

• Learner: Understands the implications of new information for both current and future problem-solving and decision making

• Decision Maker: Applies knowledge/experience to complex issues; defines strategic issues despite ambiguity; uses critical information to make decisions; makes timely, touch decisions

Requirements

• High School Diploma or Equivalent

• Experience in Customer Service, Recruiting, Staffing and/or Onboarding

• 6+ months of experience in a customer service, staffing and/or recruiting support role

• Bilingual Recruiter (Fluency in communicating French, and or Spanish, English)

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.