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This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6817583

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rFinancial Oversight Analyst, Senior

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rLocation: Inst Tribal Environmental Prof

rRegular/Temporary: Regular

rJob ID: 608173

rFull/Part Time: Full-Time

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r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

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Special Information

• The preference is for the position to be located in Flagstaff, AZ with a hybrid remote work option available.
• This position is full-time, benefit eligible and reports to ITEP\'s Assistant Manager, Financial Oversight.

Job Description

The Institute for Tribal Environmental Professionals (ITEP) at Northern Arizona University (NAU) is seeking to hire an experienced, energetic team member with a background in accounting and finance. This position will support ITEP\'s business office to oversee, coordinate and process financial and purchasing to support the work of ITEP\'s many grant funded programs.

ITEP was established at NAU in 1992 and strives to provide federally recognized Tribes with professional development, technical assistance, student internships, policy support, and many other services to advance Tribal stewardship of environmental and natural resources.

Financial Oversight & Processing - 50%

• Processes payments for ITEP consultants and Tribal instructors.
  • Processes appropriate documents for Tribal instructors and consultants including filling out and signing contract forms for instructor fees, W-9, etc.
  • Works with NAU Service team to establish purchase orders for ITEP Contractors, Consultants, and Tribal Instructors.
  • Tracks the payment of invoices, working with subrecipients on corrections as needed, processes payment requests.
  • Closes out purchase orders when projects are completed.
• Works in close coordination with supervisor as backup support on the maintenance and reconciliation of budgets for department financial accounts.
  • In the absence of supervisor, assists with monthly budget reports including federal, state and local, for multiple programs documenting transactions.
  • In the absence of supervisor, produces budget reports forecasting expenses for program grants as needed.
• Coordinates and processes reimbursement of Tribal participants for ITEP trainings and events.
  • Trains and supervises part-time ITEP staff and students on travel reimbursement processes.
• Initiates fund transfers (IDT, IPT) and funding changes under the direction of the ITEP Financial Oversight Manager.
• Creates and sends invoices, and submits deposits for ITEP.
• Balances many competing priorities to ensure project tasks are completed and payments are made in a timely manner.
• Analyzes problems that arise and implements solutions either on own or under the supervision of the Financial Oversight Manager.
• Communicates promptly and effectively with managers and team members, ITEP staff, Tribal instructors, Tribal participants, the NAU Service Team, and others.

Administrative Support & P-card Reconciliation - 25%

• Collaborates across departments/programs/teams to analyze current processes, gathers insights, and suggests practical and innovative solutions for improvement.
• Coordinates continuous improvement by leading efforts to identify and document process inefficienc es and bottlenecks within the Institute.
• Serves as liaison with other NAU departments and operating units such as NAU Service teams, Accounting, Grants & Contracts, etc.
• Assists with reconciliation of P-Cards for ITEP staff.
  • Sends weekly reminders to ITEP staff with purchasing cards to review and reconcile purchases made.
  • Reviews and certifies monthly p-card for the department to meet NAU monthly timeline for reconciliation.

Hotel & Venue Contracts for ITEP trainings/workshops/events - 20%

• Works with program managers, program coordinator, and events coordinator to obtain quotes from at least three hotels and/or venues to get the best rate to provide lodging and training space for instructors & participants.
• After program managers make the participant selections, the administrative assistant works to obtain travel arrival and departure dates to provide a rooming list to chosen hotel.
• Works with NAU Service teams to obtain fully executed contracts.
• Completes required documentation such as Checklist for Purchasing with Federal Funds, Hotel-Procurement-Over-100K, Procurement Method and Price Reasonableness Fillable and Memo for selected hotel.

Other - 5%

Participates in special projects with staff as directed.

Attends and participates in ITEP-wi