Job Information
Robert Half Administrative Assistant in Fernandina Beach, Florida
Description We are offering a contract for a permanent position as an Administrative Assistant located in Fernandina Beach, Florida. This role lies within the administrative industry and involves a variety of tasks related to customer service, data entry, and communication. The workplace environment requires adaptability and proficiency in various software applications.
Responsibilities
• Respond promptly to telephone calls, providing assistance to residents by addressing their queries and concerns.
• Welcome and assist visitors who arrive at the administrative offices.
• Manage community email addresses and respond to all inbound inquiries.
• Distribute mail after opening and reviewing it.
• Handle work orders related to landscape, maintenance, housekeeping, etc., which includes inputting, processing, and closing them as necessary.
• Keep track of residents' issues to help the Executive Director identify major problems or trends.
• Maintain Association files, mail, binders, and office supply inventory.
• Create and post various notices, including Board meeting notices, agendas, and committee meeting notices on the website and on-site.
• Update the website with board documents weekly and assist the Executive Director with all documentation related to board meeting and website production.
• Attend Board and some committee meetings, keep minutes & create/post newsletters and notices, as needed.
• Maintain homeowner roster, database, mail instructions, and homeowner files.
• Assist with homeowner welcome orientation, including processing warranty deeds, setting appointments, and preparing the conference room.
• Issue RFID stickers/renewals and manage kayak renewal spreadsheet and documentation.
• Help residents with account balance inquiries. Requirements • Minimum of 2 years experience in a similar role as an Administrative Assistant
• Proficient in answering inbound calls and managing inbound/outbound calls
• Exceptional customer service skills
• Strong data entry skills with high level of accuracy
• Experience in email correspondence and managing daily mail
• Proficiency in Microsoft Office suite including Word, Excel, Outlook, and PowerPoint
• Ability to schedule appointments and manage a multi-line phone system
• Experience in handling inbound telephone calls
• Knowledge of direct mail procedures and email newsletter management TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .