Campus Pride Jobs

Company Description

Veolia Water Technologies & Solutions (VWTS) is a worldwide leader in water recovery, treatment, and reuse. We design, supply, and service a range of water systems and monitoring equipment in industries ranging from pharmaceutical to food and beverage applications, and from microelectronics ultrapure water to municipal water and industrial wastewater treatment. We are one of the world's leading manufacturers of total organic carbon (TOC) analyzers and corresponding certified reference materials. Our ground-breaking endotoxin analyzer is the latest addition to our expanding analytical instruments portfolio. We strive to provide not only superior technology and design, but also outstanding quality, service, and application support.

Job Description

Summary:

Veolia Water Technologies and Solutions has a fantastic opportunity available for a skilled

administrative professional to join our team supporting the senior Finance Leadership team

in Trevose, Pennsylvania. Please note that due to the nature of this job, this will be an onsite

position, Monday - Friday. Leveraging exceptional organizational and communications skills

in a solutions-oriented environment you will support six locally based Finance leaders in day-

to-day operations and projects. We are moving quickly and this role is best suited for

someone who is solutions-oriented and enjoys a dynamic environment where prioritization

strong organizational skills are key to success.

Key Responsibilities:

• Provide administrative support to ensure efficient office operations supporting six

locally based senior Finance leaders

• Manage Finance leaders' calendars for scheduling regular staff meetings

• Manage logistics and scheduling for large and cross-functional meetings, including

room setup and catering

• Assist with travel arrangements and expense reporting for senior Finance leaders

• Draft and edit letters, reports, and other documents

• Assist with vendor Purchase Orders, invoices, goods receipts, and processing

payments, mitigating any invoice issues discrepancies

• Coordinate and manage arrangements for internal and external visitors

• Prepare reports, presentations, and other documents with high accuracy and

attention to detail

• Manage incoming and outgoing mail including scanning and cataloging incoming mail

• Maintain discretion and strict confidentiality when working with sensitive information

ensuring compliance with applicable privacy policies and regulations

• Work closely with other administrative staff

• Provide general administrative support to Finance leaders' staff as required

• Ensures that deadlines are met and adapts to changing priorities

• Presents a positive and professional image for the organization

Qualifications

Qualifications:

• Bachelor's degree from an accredited college or university or a high school

diploma/GED with 5+ years of work experience

• English language fluency. Spanish and French language skills are a plus!

• At least 5 years of office management experience

• Excellent written and verbal communion skills with all levels of the organization

• Exceptional organizational and time management abilities

• Advanced computer skills including Google Workspace and Microsoft Excel, SAP

experience is a bonus

• Knowledge of basic accounting principles and procedures is a bonus

• Adaptability and flexibility to managing changing priorities and the ability to anticipate

issues and resolutions proactively

• Professional demeanor and outstanding customer service orientation

• A healthy sense for humor

Additional Information

At Veolia Water Technologies and Solutions, we realize that diverse teams make smart

choices, deliver better results, and build stronger communities. We are an organization that

champions diversity and inclusion at every level, and we are proud to be an equal

opportunity workplace. We value our people as our greatest assets so we offer competitive

benefits that include:

• Health & Life insurance

• Paid Vacation and Sick Time

• Paid Holidays

• Parental Leave

• 401(k) Plan

• Flexible Spending Accounts

• AD&D Insurance

• Disability Insurance

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.