Campus Pride Jobs

Reports To: Chief Nursing Officer (CNO)

Employee Type: EXEMPT X NON-EXEMPT

POSITION SUMMARY:

The Executive Assistant position acts as confidential assistant for primarily the Chief Nursing Officer, however, may provide assistance to the Nursing Departmental Directors/Managers. This position requires considerable discretion and independent judgment when handling a number of situations including those interfacing with the public, medical staff, and hospital staff.

This job description is intended to identify some of the primary duties and responsibilities. Mayers Memorial Hospital District reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this position description, at MAYERS MEMORIAL HOSPITAL DISTRICTS sole and absolute discretion.

POSITION QUALIFICATIONS:

Associates degree in clerical or business required. Bachelors preferred. Or equivalent combination of education and experience. Minimum of 5 years of experience in providing support for upper-level management in a related organization, office management or administrative setting; 1-2 years of experience in hospital setting preferred. Proficiency in Microsoft Office applications. Ability to work independently, take initiative, and problem-solve effectively. Exceptional attention to detail and a commitment to maintaining a high level of confidentiality. Strong communication, organizational, and multitasking skills.

POSITION RESPONSIBILITIES:

General Competencies:

Professional behavior is demonstrated, both when on duty and as a representative of MMHD outside of normal work hours. Ability to work with others, at all levels within the organization, and collaborate effectively. Above-average interpersonal, problem-solving, and written and oral communication skills. A positive working relationship with patients, visitors, and facility staff is demonstrated. Organizational ability and time management is demonstrated. Demonstrates the ability to compile and organize data using Microsoft Office Applications. Ability to make appropriate recommendations or conclusions, given the data obtained. Maintains an organized set of records, upon request, for the functions that are performed within the scope of this job. Communicates appropriately and clearly to directors, managers, and coworkers. Performs all assigned tasks accurately, to include proper spelling and grammar, reference materials, and minimal mathematical calculation. Takes direction from others to include those employees of other departments with which he/she works on a temporary basis in accordance with the chain of command. Maintains all information as confidential as appropriate, to include payroll, personnel information, and other information obtained during the course of performing job duties that is confidential. Demonstrates ability to effectively use office machines in the performance of job functions. Other duties as assigned.

Specific Competencies:

Clerical Support

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Sits in on various meetings; takes minutes, transcribes minutes, and sends the completed reports to those in attendance at the meetings. Conserves CNO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains CNO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes Nursing Administration guests and visitors by greeting them, in person or on the telephone, answering or directing inquiries. Maintains patient confidence and protects operations by keeping information confidential. Completes projects in a timely manner and as directed by the CNO. Prepares reports by collecting and analyzing information. Assist with the preparation and editing of docum nts, reports, and presentations.

Professional Requirements:

Adheres to dress code; appearance is neat and professional. Completes annual education requirements if applicable. Maintains regulatory requirements. Wears identification while on duty. Attends annual evaluation and participates actively in this process. Reports to work on time and as scheduled; completes work in designated time. Attends all meetings as appropriate. Exhibits the mission, ethics, and goals of Mayers Memorial Hospital District in the performance of job duties.

WORKING CONDITIONS:

Willingness to work beyond normal working hours and in other positions temporarily when necessary. Is involved with personnel, visitors, and government agencies, etc., when necessary. Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients, and support agencies.

PHYSICAL REQUIREMENTS:

Sits, stands, bends, lifts, walks, and moves intermittently during working hours. Able to lift 50 lbs.