Job Information
Singer Executive Administrative Assistant in Elverson, Pennsylvania
Overview
The Exe cutive Assistant completes a broad range of administrative tasks that facilitate the President & CEO’s ability to effectively lead the organization , including assisting with special projects ; designing and producing complex documents, report, and presentations ; collecting and preparing information for meetings with staff and outside parties.
Responsibilities
Provide sophisticated calen dar management for the CEO. Prio ritize inquiries and requests while troubleshooting conflicts, makes judgement and recommendations to ensure smooth day-to-day management
Work closely with the President & CEO to keep them well informed of upcoming commitments and responsibilities , following up appropriately
Anticipate CEO’s needs in advance of meetings , conferences, etc .
Provides administrative support for other key executives as needed
Coordinate travel arrangements, prepare itineraries, and plan logistics
Coordinate all Executive Team meetings, retreats and assist with other events as needed
Manage executive's contacts
Accurately record minutes for meetings and creating action item lists
Prepar e reports, memos, letters, and other documents as requested
Research and conduct data gathering to prepare documents for review and presentation
Assist in preparing and managing presentations and decks
Serve as primary point of contact and gatekeeper for President & CEO for internal and external contacts
Replenish President & CEO’s office materials such as paper and printer suppli es, office supplies, lunch, coffee, etc.
Work on special projects including personal events and/or family needs
Prepare monthly expense reports using Concur
Welcome the Executive’s guests by greeting them, in person, on the phone; answering or directing inquiries
Manage sensitive matters with a high level of confidentiality and discretion
Opening and processing President & CEO’s mail accordingly
Ideal Candidate Will Possess the Following Skills and Abilities
5+ years executive support experience, including C-level executives
High School Diploma required, Associate or Bachelor’s preferred
Tech- Savy ; Advanced user of Microsoft Office 365 , specifically, Outlook, Teams, Word, Excel, Powerpoint , and OneDrive
A bility to interact with people of all levels in a confident, professional manner
Possess strong organizational skills that reflect the ability to perform, and take ownership of the position, as well as to prioritize multiple tasks seamlessly
Highly resourceful team-player, with the ability to be extremely effective independently
I mpeccable attention to detail
High level of confidentialty is critical
Demonstrated ability to manage assigned projects or programs effectively
Excellent writing, editing, grammatical, organizational and research skills
At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.
EOE/M/F/Veterans/Disability
Job LocationsUS-PA-Elverson
Posted Date1 day ago(7/1/2024 12:38 PM)
Job ID 2024-2453
of Openings 1
Category Administrative/Clerical