Job Information
AO GENERAL CONTRACTOR INC Administrative Assistant in EL PASO, Texas
[*[AO General Contractor, Inc. *[Administrative Assistant Job Description
**[Job Description:
[Administrative Assistant experience assisting project managers. Experience working in construction is a plus. Individual must be efficient and can multi-task while maintaining complex schedules and managing administrative support. Be resourceful, a good problem solver and have superior organizational skills plus dedicated to completing projects in a timely manner. Be able to generate memos, emails, and reports in a professional matter when appropriate. Must have attention to detail, excellent communication skills and comfortable working in a fast-paced office environment. [Qualifications and Experience: ]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}**]{#_Hlk12363584}
- Proficient in Microsoft Office (Word, PowerPoint and Excel).
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Excellent time management skills and the ability to prioritize work
- Adaptable and calm under pressure
- Attention to detail and problem-solving
- Have a valid driver's license
[Responsibilities: ]{arial",sans-serif"=""}
Assist project manager in the execution of the management plan for assigned projects.
Attend project meetings and take detailed minutes
Create excel spreadsheets as needed
Assist in the preparation of construction binders
Create and maintain subcontractor list on new projects
Delivery and pickup documentation as needed
Make calls or send email to subcontractors as instructed by the project manager.
Track and directly report project status updates to project manager.
Organize, file and maintain all current project documents.
Enter information into and manage the digital project databases.
Assist in ensuring compliance with necessary specifications.
Communicate with suppliers and subcontractors as needed
Maintain relationships with sub-contractors and suppliers.
Work with and deal with concerns of field personnel.
Ensure site supervisors are provided with proper documentation related to the project.
[Perform other clerical dutie ]{arial",sans-serif"=""}