Job Information
Michigan State University MSU Extension Human Resources Professional in East Lansing, Michigan
Job postings
MSU Extension Human Resources Professional
Back to search results Apply now Job no: 946783
Work type: Extension, Support Staff
Pay Grade:11
Major Administrative Unit / College:Michigan State University Extension
Department:Msue Directors Office 40001212
Sub Area:AP- Professionals
Salary:Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Agriculture, Education/Training, Human Resources, Advising/Counseling, Administrative Professionals- AP, Full Time (90-100%), Union
Working/Functional Title
MSU Extension HR Professional
Position Summary
Michigan State University Extension is committed to fostering a welcoming and inclusive organization, which requires all staff to contribute towards a vision for success. Diversity, equity, and inclusion are central to our work, regardless of title or position within the organization. This means that all staff at MSU Extension are dedicated to the following:
We work together to ensure that programming is delivered to diverse audiences, produces equitable impacts for all participants, and demonstrates partnership and inclusion for all groups.
We embrace that it is everyone’s job to create a culture that promotes diversity, equity, inclusion and belonging.
We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and inclusive culture.
We foster inclusion by recognizing and valuing diverse perspectives, skills, experiences, and work to create equal access to programming for communities.
We commit to continuous learning for diversity, equity, and cultural competency, in order to achieve inclusive excellence.
We understand that diversity, equity, and inclusion are essential elements to our work and are vital to the organizational culture and programmatic success of MSU Extension.
We embrace a culture of understanding, coaching and feedback towards achieving a vision of success for the entire organization and its staff.
Together we will achieve success and we commit to these goals in our work, continued education, and ongoing efforts.
POSITION SUMMARY
Administers human resource functions necessary to assist with the overall administration of the unit in support of assigned processes or functional area(s). Works independently to make day to day decisions with minimal oversight from supervisor/management.
MSU Extension (MSUE) is a large and complex unit with more than 700 employees in 83 counties spread across the upper and lower peninsula of Michigan. The position of the Human Resources Professional responsible for oversight and management of academic recruiting and hiring develops, implements, and enforces policies and/or practices as well as resolves complex and unique human resources matters in areas of responsibility while contributing to the success of our intricate organization.
In this position you will support academic recruiting efforts and will act as a liaison between MSU Extension and the central HR team at MSU. You will join a dynamic, talented, and high performing MSU Extension HR team that is campus-based in East Lansing to provide additional capacity and partnership to the four institutes and director’s office, while interacting with staff and administrators across the state.
This position may be eligible to utilize a flexible work environment, however, there is an expectation to work from a MSU Extension campus office. The needs, responsibilities, and opportunities of an individual’s position and office location drive the ability and amount of work-location flexibility.
Characteristic Duties/Responsibilities
Responsible for administering or coordinating HR processes to support areas such as recruitment and selection, orientation and onboarding, performance management and development, and/or employee retention and succession planning.
Assists in resolving minor employee concerns and escalating complex issues to HR managers.
Assists with employee relations issues, conducting investigations and providing guidance to managers on resolution.
Interprets, applies, and ensures compliance with contracts, bargaining agreements, labor laws, regulations, and university policies through audits, training, day to day administration, and policy updates.
Assists in developing plans, objectives, policies, and procedures for the day-to-day operations of the department or assigned administrative area(s).
Maintains employee records and ensures data accuracy in HR systems.
Conducts and/or participates in presentations to special interest groups and university administrators to provide information on federal, state and university policies and procedures.
Collects and analyzes information according to stated policies to make recommendations, provide testimony and produce specialized reports.
Counsels individuals in a given area of human resources in order to inform them of options, opportunities, benefits, and rights.
The Human Resources Professional supporting academic recruiting efforts for MSU Extension is responsible for all of the above duties. Below provides more specific information relative to support of this work.
70% Provides full oversight and management of academic recruiting and hiring.
Advises and works collaboratively with administrators to develop, create, review, and approve position descriptions, adhering to established guidelines for MSU Extension.
Responsible for ensuring internal and external financial accounts are current for posting and filling positions.
Posting of all academic positions (on and off campus), and those support staff positions assigned to manage.
Oversees advertising efforts, including placement and creation of ads, including dissemination of vacancy announcements and listservs for academic, and support staff positions assigned to manage; uses judgement to approve ad placement at a cost and authorizes use of the MSUE HR recruiting account.
Reviews applicants for minimum qualifications.
Recruits, interviews, and processes hiring information and participates in New Staff Onboarding/orientations.
Provides guidance, reviews offer letters, and confirms start dates; approves offers.
Maintains I-9 verifier access/training and processes I-9s for new hires; for off-campus hires, connects new hires with trained verifiers and acts as a resource for the verifier as they complete I-9s. Ensure I-9s are completed timely and correctly.
Submit appointments and confirm completion.
10% Pay change and account administration.
Responsible for obtaining necessary approvals and processing various pay changes.
Management of the MSU Extension recruiting account.
20% Additional responsibilities.
Answer/check voicemail of the MSUE HR main phone line, triage calls as applicable, and monitor the MSUE HR email inbox.
Working with the MSUE Learning and Talent Development Specialist, responsible for identifying and coordinating training needed regarding HR specific topics.
Provide assistance with policy and procedure updates, reporting, and related special projects.
Responsible for working on special HR projects and organizational initiatives, as assigned.
Serve as a member of NSO Planning Committee for MSUE HR, maintains NSO guest list, and provides leadership for the Extension HR team and participates in NSO meetings.
Attend Unit Connect meetings as representative of Extension.
Participate in various professional development opportunities.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which would normally be acquired by completing a four-year college degree program in a human resources area, or related field.
One to three years of related and progressively more responsible or expansive work experience in a human resources area related to the field of employment.
Or an equivalent combination of education and experience.
Other skills and/or physical abilities required to perform duties of the position.
This position requires prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the internet.
Desired Qualifications
A service-oriented self-starter whose strengths include problem solving skills, and the ability to work on several projects simultaneously in a deadline-oriented environment.
Ability to develop and maintain positive working relationships intra- and inter-organizationally and create and promote positive public relations for MSU Extension.
Proven ability in establishing and working with a diverse network of individuals across race, color, gender, national origin, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, veteran status, socioeconomic class, and other differences.
Understand and support MSU Extension’s efforts in diversity, equity, inclusion, and Civil Rights.
Proficiency in use of technology, including experience with EBS, PageUp Applicant Tracking System, Qualtrics, TEAMS, Zoom and Microsoft Office applications.
Knowledge of MSU policies and procedures.
Strong interpersonal, oral, and written communication skills.
Experience and proven ability working productively with a team serving in both leadership and contributor roles.
Self-motivated with demonstrated ability to work independently in an office or remote environment without daily supervision and/or coaching.
Ability to prioritize tasks effectively.
Able to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills, and techniques, which reflect an understanding and awareness of social, cultural, and economic diversity of the target population served.
Demonstrated skills and professional development from the last five years related to cultural competency and inclusive excellence.
Understanding of and ability to implement Civil Rights principles and compliance standards.
Actively participate in professional development opportunities.
Other skills and/or abilities required to perform duties of the position.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Current resume/CV.
Cover letter.
Four (4) professional references including two (2) current or previous supervisors.
Special Instructions
Starting salary commensurate with education and experience.
Work Hours
STANDARD 8-5
Website
https://youtu.be/KjG34cLt9a8
Bidding Eligibility ends May 14, 2024 at 11:55 PM
Advertised: May 8, 2024 Eastern Daylight Time