Job Information
City of Durham Accounts Payable Coordinator in Durham, North Carolina
Accounts Payable Coordinator
Print (https://www.governmentjobs.com/careers/durhamnc/jobs/newprint/4767372)
Apply
Accounts Payable Coordinator
Salary
$62,338.00 - $96,700.00 Annually
Location
Durham, NC
Job Type
Full time with benefits
Remote Employment
Remote Optional
Job Number
24-05233
Department
Finance
Opening Date
12/19/2024
Closing Date
1/9/2025 11:59 PM Eastern
Description
Benefits
Questions
Position Description
Work, Serve, Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $54,017.00 - $64,820.40
Work Day/Hours: 8:00 - 5:00
Join one of the highest fiscally rated entities in the country. The City of Durham’s Finance Department (http://durhamnc.gov/456/Finance) promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources and leading risk management administration and training. If sound fiscal management is what you’re about, join our team!
This position will monitor the proper coding, recording, classifying and entry of transactions into the accounting system, performing technical work for complex financial records and transactions; preparing correspondence; reviewing procurement transaction processing for a department; providing training on financial procedures; reconciling and balancing accounts; preparing and submitting Federal and State reports; managing a department’s petty cash; and providing customer service.
Duties/Responsibilities
Processes and reconciles complex fiscal transactions, including monitoring expenditures and revenues; assists with preparing department budgets; enters budget transfers and journal entries; prepares deposits and reconciles cash; monitors/coordinates financial activity to ensure compliance with policies and procedures, and/or adherence to budget or grant limits; reconciles revenues and accounts; provides financial status information; and identifies fiscal discrepancies and advises higher-level staff.
Prepares, maintains, reviews, processes, and/or submits routine financial, grant-related, and other reports, records, spreadsheets, surveys, presentations, travel and other reimbursement requests, files, forms, purchase orders, and other documentation; reviews contracts and grant documents; prepares and issues invoices; maintains databases and online systems; enters, updates, researches, retrieves reconciles, and/or submits data; and ensures accuracy and compliance with applicable regulations, policies, and procedures.
Coordinates with, and serves as a liaison to, vendors, employees, and other City departments, and/or external agencies; attends meetings; serves as a technical assistance to workplace committees; assists with department projects and related initiatives; instructs and trains staff; and coordinates procurement processes, which may include initiating contact with vendors and obtaining quotes.
As assigned, may supervise paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
Minimum Qualifications & Experience
Associate’s degree or equivalency in accounting, business administration or a related field, and
Three years of related experience.
Additional Preferred Skills
Proficiency in MS Excel
Proficiency in Accounts Payable or Payroll
Proficiency in reconciling and preparing federal and state reports
Benefits – General Full-Time Employees
12-13 paid holidays per year
13 standard work days of vacation per year
13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
2 weeks paid military leave per year
Medical, dental, vision, and supplemental life insurance plans
State and City retirement plans
Short and long term disability plans
Paid temporary disability leave for specified conditions
City contribution of 13.6% into the N.C. State Retirement System
Paid funeral leave
Employee Assistance Program - personal and family counseling
Paid life insurance equal to annual salary
48 hours for volunteer work each year*
4 hours parental leave each year
Workman's Compensation Insurance
457 Deferred Compensation Plans
Benefits - Part-Time (1,000 hours or more per year)
401(k) retirement plan (5.0% of salary)
State retirement plan
Benefits Part-Time (Average 30 hours per week over 12 month period)
401(k) retirement plan (5.0% of salary)
State retirement plan effective first day of the month following date of hire
Health insurance effective first day of the month following date of hire
Dental and life insurance, after one year of service
Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service
01
Where did you first hear about this opportunity?
City of Durham Website
Walk in
Job fair
Employee referral
Professional organization Please list the organization in "other" box below
Internet posting Please list the specific web site in the "other" box below
Craig's List
Facebook
LinkedIn
GlassDoor
governmentjobs.com
Monster.com
Indeed.com
Employment Security Commission
Magazine/Newspaper
Other
02
If you listed "other" above please give specific web site, organization, or publication.
03
Please select your highest level of COMPLETED education.
Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
High School Diploma or Equivalent (GED, HiSET, TASC)
Associates Degree
Bachelor's Degree
Master's Degree
Doctoral Degree (PhD, Juris Doctorate)
04
How many years of related experience do you have?
No related experience
Less than 1 year of related experience
1 year but less than 3 years related experience
3 years but less than 7 years related experience
7 or more years related experience
05
How would you rate your experience level with MS Excel?
No experience
Beginner level
Intermediate level
Advanced level
Expert level
06
How would you rate your experience level with Accounts Payable or Payroll?
No experience
Beginner level
Intermediate level
Advanced level
Expert level
07
How would you rate your experience level with reconciling and preparing federal and state reports?
No experience
Beginner level
Intermediate level
Advanced level
Expert level
08
How would you rate your experience level with MUNIS?
No experience
Beginner level
Intermediate level
Advanced level
Expert level
Required Question