Campus Pride Jobs

Administrative Specialist II

Print (https://www.governmentjobs.com/careers/northcarolina/jobs/newprint/4769009)

Apply



Administrative Specialist II

Salary

$38,516.00 - $67,404.00 Annually

Location

Durham County, NC

Job Type

Permanent Full-Time

Job Number

24-15688

Department

Dept of Transportation

Opening Date

12/23/2024

Closing Date

1/2/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist II

Position Number

60019171

Salary Grade

NC09

• Description

• Benefits

• Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

“INTERNAL POSTING-Only temporary or permanent NCDOT employees or layoff candidates with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by GS 126May Apply”

In this position you will serve as technical support for the Division Project Development Engineer and the Division Project Development Team in planning, design, and construction of all division managed projects. You would support the preparation of contract documents, bidding and award of contracts, tracking project costs, tracking minority goal participation, and creating municipal, county and developer agreements. Your responsibilities will include creating purchase orders, checking and comparing cost estimates and rates, issuing notices to proceed, and processing invoices. You will be responsible for inventories, personnel packages, electronic content management, data reports, schedule maintenance, funding requests, local project letters and closeout, post-letting data processing, general correspondence, public inquiries, and supporting the Division in its project development task. You will also oversee and review the work of less experienced administrative staff involved in the work of the unit.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Experience with Microsoft Office using programs such as Access, Word, and Excel

• Experience completing and/or maintaining records and reports

• Experience interpreting and/or explaining policies, procedures, and laws

• Demonstrated ability to work independently, prioritize tasks, and provide oversight and support to less experienced staff

• General knowledge of state and/or federal rules and regulations to determine compliance

Additional Expectations:

Working knowledge of accounting principles and concepts. Knowledge of DOT policies and procedures and experience with SAP. Ability to prepare and/or review reports relating to project data to a high degree of accuracy. Ability to communicate effectively for the purposes of coordination with a wide variety of individuals and to understand and carry out oral and written instructions. Knowledge of and the ability to use correct grammar, vocabulary, spelling, proofreading and office terminology to compose and/or proofread correspondence. Ability in the use of office equipment such as calculators, computers, printers, scanners and copiers.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Carolyn McDonald (919)317-4700

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Do you currently work for the North Carolina Department of Transportation (NCDOT) in a temporary, permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?]

• Yes

• No

  03

  Which of the following best describes your level of experience with Microsoft Office using programs such as Access, Word, and Excel?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  04

  Explain how you have experience with Microsoft Office using programs such as Access, Word, and Excel.

  05

  Which of the following best describes your level of experience completing and/or maintaining records and reports?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  06

  Explain how you have experience with completing and/or maintaining records and reports.

  07

  Which of the following best describes your level of experience interpreting and/or explaining policies, procedures, and laws?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  08

  Explain how you have experience interpreting and/or explaining policies, procedures, and laws.

  09

  Which of the following best describes your level of ability to work independently with limited supervision and to prioritize tasks?

• None

• Basic

• Intermediate

• Thorough

  10

  Explain how you have demonstrated the ability to work independently with limited supervision and prioritize tasks.

  11

  Which of the following best describes your level of knowledge of state and/or federal rules and regulations to determine compliance?

• None

• Basic

• Intermediate

• Thorough

  12

  Explain how you have knowledge of state and/or federal rules and regulations to determine compliance.

  Required Question

Agency

State of North Carolina

Address

333 Fayetteville StRaleigh, North Carolina, 27603

Website

http://www.oshr.nc.gov/jobs/index.html

Apply

Please verify your email addressVerify Email