Job Information
State of Minnesota Office & Administrative Specialist, Intermediate - Front Desk (Duluth) in Duluth, Minnesota
Working Title: Office & Administrative Specialist, Intermediate - Front Desk (Duluth)
Job Class: Office and Administrative Specialist, Intermediate
Agency: Transportation Dept
Job ID : 80287
Location : Duluth
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 09/17/2024
Closing Date : 09/23/2024
Hiring Agency/Seniority Unit : Transportation Dept / Transportation-Dist 1-AFSCME
Division/Unit : District 1A - Duluth / Duluth Administrative Services
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Duluth Headquarters Building
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.
This position exists to perform lobby receptionist, overall administrative support for various functional areas, including Safety, Toward Zero Death and Planning; assist with processing accounts payable for District 1 Duluth for various work areas and provide backup support for Admin. Secretary.
Minimum Qualifications
To qualify, Office & Administrative Specialist, Intermediate applicants must demonstrate all the following:
Data entry sufficient to scan and update information into spreadsheets and databases.
English (speaking and/or writing and/or reading orally) sufficient to speak, read, understand, and respond to written and spoken communications with internal and external customers; and to file and retrieve information based on content, using alphabetical filing practices.
Knowledge of computer skills; databases, spreadsheets, word processing and the ability to manipulate computer software to effectively create, modify and deliver documents, letters, memos, data, and tables.
Customer service skills on the phone, in person and online to provide effective general office support and resolve routine customer issues.
Strong administrative management skills sufficient to maintain manual and electronic files for efficient organization and retrieval of information.
Math sufficient to: add, subtract, multiply and divide whole numbers, fractions and decimals; calculate percentages; and use simple formulas which will be used to calculate and reconcile information.
Preferred Qualifications
One or more years using MS Office or equivalent software in a front lobby/receptionist position.
One or more years processing accounts payables.
Experience in SWIFT (State Wide Integrated Financial Tools) accounting system.
Working knowledge of MnDOT financial structure, budget and cost coding
Additional Requirements
Successful candidate must pass past-employer reference checks and criminal history check
It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:
SEMA4 Records Check
Criminal History Check
Employment Reference Check
Education/License Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.