Job Information
Abbott Executive Admin Assistant in Dubai, United Arab Emirates
About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
Career development with an international company where you can grow the career you dream of.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity - Executive Admin Assistant
This position works out of our UAE office in the Established Pharmaceutical division. This is a fixed term contract role for 1 year
About Established Pharmaceuticals - We are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.
Executive Admin Assistant will work to support the Director-Operations and Supply Chain and organizes, plans and performs a variety of administrative support duties. The preferred candidate takes initiative to ensure work is done accurately, completely, and in a timely manner. Performs advanced secretarial duties and attends to a variety of matters of business and personal nature for the directors. Understands the objectives of the function & maintains an excellent follow-up system. Provides high-level administrative support to executives and management groups by executing the day-to-day operations of the office. Handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges conference calls, and schedules meetings and diary management. Able to work with minimum supervision and thrive under pressure. Proactive, resourceful, and efficient with high level of professionalism.
What You'll Do:
Travel Arrangements / Support for visa, travel other logistics
• Prepare Expenses Claim
• Calendar Management & meetings invites of Executives
• Invoices submission from Vendors to Finance
• Meetings & Events arrangements
• Communicate important updates and information to team.
• Managing correspondences, purchase orders & invoices
• New vendor registration in Abbott System
• Signing new contracts
• Renewals of existing contracts
• Process ICBs
• Maintain/make organizational charts
• Use Abbott’s SharePoint to get all necessary approvals remotely
• Make sure the availability of IT equipment
Required Qualification:
· Any graduate with minimum of (5) years’ relevant work experience.
· Effective in planning and organizing, Project Management and Office Management.
· Should be proficient in PowerPoint (advanced), Excel & Word (Intermediate)
· Knowledge of SAP /Concur and related
· Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), H & S and other regulatory requirements.
· Must have strong verbal and written communication, interpersonal, organizational and basic math skills.
· Must be able to use discretion and handle sensitive/confidential information.
· Experience working in a broad enterprise/cross-division business unit model preferred.
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email corpjat@abbott.com