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Job Information

Wayne State University Secretary IV in Detroit, Michigan

Posting Number

046759

Position Title

Secretary IV

Number of Vacancies

1

School/College/Division/Institutes/Centers

16 - School of Business Admin

Primary Department

H1601-Deans Office Business Admin

Working Conditions

Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at: https://wayne.edu/coronavirus.

Essential Functions (Job Duties)

POSITION PURPOSE

Manage and oversee complex financial, personnel and business affairs of a large and operationally diverse department in a School, College, Division or Center/Institute of the University having considerable fiscal and administrative automony. Work activities require a grasp of involved practices and precedents, along with an in depth knowledge of theoretical principles

ESSENTIAL JOB FUNCTIONS

Prepare and monitor detailed budgets; oversee and monitor a large number of complex general fund, designated and restricted accounts; review and prepare revenue and expenditure reports to ensure budgetary guideline compliance. Develop complex budget proposals and projections which support management objectives and comply with University guidelines. Perform cost analysis to identify areas of savings and maximizing the use of revenues allocated.

Prepare complex and varied statistical activity reports, summaries and analyses to keep administrative head appraised of financial status of unit. Direct and supervise billing system function to guarantee effective

revenue generation

Oversee personnel activities and paperwork processing for department which includes monitoring staffing levels, selection and evaluation of non-exempt and temporary support staff and preparing, maintaining and processing payroll and personnel actions and records. Possess signatory authority for unit.

Attend various committee meetings and task forces representing the department to outside professional agencies, institutions, administrators and internally to various University units. Establish operational policies and procedures and evaluate effectiveness of existing systems and services; implement changes as necessary.

Develop and execute administration policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Manage business affairs, service and support

functions of department. Develop new programs to ensure increased efficiency of unit.

Oversee and coordinate building operation and maintenance requests, diverse auxiliary services and equipment/stock inventories. Provide direction to professional staff in development or methods and procedures.

Perform related work as assigned.

Unique Duties

ADDITIONAL COMMENTS

This senior classification level requires a grasp of involved practices and precedents along with in-depth specialized theoretical principles to manage the fiscal, personnel and business affairs for a unit having highly complex and varied accounting systems and operational needs. Work activities are dictated by established procedures, but require the incumbent to apply these procedures to differing sets of circumstances, demanding the search for new applications of procedures. In addition, this level has a broad scope of responsibility/accountability which can be measured by the job's magnitude ($ size - medium). Incumbents provide instruction to students, staff and the general public on the departments functioning and represent the administrative head with full decision making authority. Supervisory responsibilities include overseeing selection, training and evaluation of non-exempt and temporary part-time personnel. This classification does not provide clerical support to the department. Direction and assistance is provided to department staff on administrative policies, procedures and functioning. Work at this level is performed with a greater degree of independent thought and action and is reviewed by an administrative head, e.g. Dean, Director, Chairman. This classification is typically located in a department, School, College, Division, Center or Institute.

Qualifications

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience.

Extensive knowledge of the principles and practices of public or business administration.

Extensive knowledge of and experience with University policies, procedures and regulations.

Supervisory experience required.

Ability to communicate effectively with others.

Strong analytic and organizational skills.

Strong oral and/or written communication skills.

Reasonable knowledge of and experience with PC and computer based application and local area network technologies.

Considerable knowledge of University administrative systems, including University systems.

Ability to establish and meet deadlines, work under extreme pressure and function independently.

Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, etc.

Preferred Qualifications

Testing Requirements

Not Applicable

Test Scheduling

Job Type

Full-Time

Job Category

Clerical/Technical

Duration of Posting

Fiscal Year of Job Open Date

2022

Job Open Date

(When job is posted in the system)

09-19-2022

Job Close Date

(or until suitable candidate is found)

Until Suitable Candidate is Found

Is this position reposted?

No

Reposting Reason:

None (New Posting)

Application Information

Background Check Requirements

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)

(Non-Academic Only)

$34,812

Salary (Hire Max)

(Non-Academic Only)

$41,779

Salary (Maximum)

(Non-Academic Only)

Hourly Rate

(Non-Academic Only)

Salary Range

(Academic Only)

Is Position Bump Ineligible?

(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)

**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.

No

Equal Opportunity/Affirmative Action Employer including Disabled/Vets

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