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Program Project Coordinator, C2 Pipeline - College of Nursing

Wayne State University is searching for an experiencedProgram Project Coordinator, C2 Pipeline - College of Nursingat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Under limited direction, coordinate office services, programs and projects and multitask a variety of situations, responding in a timely manner to changes in priorities. The Department of Oncology within the School of Medicine functions as both a basic science and clinical department which requires the incumbent to exercise independent judgment to maximize office efficiencies in support of the Department’s clinical and research efforts and goals. The candidate will serve as the project coordinator in support of the department of Oncology administration as it relates to recruitment and academic programs, participate in assigned programs and projects designed to achieve department goals and objectives and serve as liaison to internal and external contacts, representing the Chair of Oncology, President of Karmanos Cancer Institute and Department Administration as directed on all special programs exercising utmost confidentiality.

Anticipate the needs of the office and act accordingly. Assist in setting daily priorities, researching information, scheduling meetings, establishing timelines for special projects.

Coordinate and handle assignments involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy. Monitor schedules, and due dates in order to establish meetings, ensure completion of tasks, and other documentation needed to reach desired goals.

Interpret procedures and processes to facilitate department goals and make revisions as necessary. Provide sound statistical information to the Department.

Preparing and coordinating in-service agenda, reviews, etc. Coordinate and track departmental submission of annual and quarterly documentation as requested by various institutions.

Assist Department Administration with annual budgets, professional development plans, and special requests pertaining to faculty recruitment and retention issues.

Maintain original file of all departmental agreements, memorandums of understanding, and official documentation. Establish and maintain tracking system for faculty, non-tenured, tenure, as well as full- time affiliate and voluntary faculty.

Assist in preparation and/or submission and follow up of annual reviews, and/or reports pertaining to the strategic goals of the department.

Perform other related duties as assigned.

Unique duties:

Qualifications:

Education: Bachelor's degree

• Bachelor's degree or equivalent combination of education and experience

Experience: Specialist (minimum 5 years of job-related experience)

• High level with experience in Banner and online Web Time Entry system preferred. Experience working with Microsoft Office Suite is a must.

Knowledge, Skills and Abilities:

• Project Management: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met.

• Written Communications: Outstanding writing skills to effectively communicate to a variety of audiences in various media, including web, letters, evaluations, reports, program summaries.

• Self-Starter: Must be able to work independently in a highly organized, detail-oriented, fast-paced environment.

• Interpersonal Skills: Outstanding interpersonal abilities to build cooperative, effective relationships, facilitate communication and understanding among faculty members. Maintain professional decorum at all times in terms of poise, appearance, language, confidentiality, punctuality, and customer service to both internal and external constituents.

• Teamwork: Demonstrated teamwork skills including ability to build consensus, anticipate problems and difficult situations, and develop mutually agreed-upon strategies and/or solutions.

• Technology Skills: Be proficient in Microsoft Office platform including Word, PowerPoint, Excel, Access, Outlook, and the Internet. Extensive knowledge and hands-on use of University software platforms such as Banner and Web time entry is a plus.

• Problem-Solving Skills: The ability to identify and resolve problems in a timely manner. Gathers and analyzes information skillfully.

• Planning/Organizing Skills: Prioritizes and plans work activities; adapts for changing conditions. Develops strategies to achieve organizational goals.

• Initiative: Takes independent action. Demonstrates persistence and overcomes obstacles.

Preferred qualifications:

School/College/Division:

H15 - College of Nursing

Primary department:

H1503 - Nursing Staff, Students, & Other

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Hourly rate:

• Salary minimum:

• Salary hire maximum: 45,000

Working conditions:

Normal office environment.

Job openings:

• Number of openings: 1

• Reposted position: No

• Reposted reason: None (New Requisition)

• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.