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Admissions Engagement Coordinator - Undergraduate Medical Education

Wayne State University is searching for an experiencedAdmissions Engagement Coordinator - Undergraduate Medical Educationat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose:

The role will be responsible for all lead generation activities and goals with a strategic focus on engaging in efforts designed to build relationships with prospective in-state and out-of-state students. The role is responsible for identifying and building relationships with key external and internal stakeholders. This position may require travel responsibilities (30%), to help foster engagement in various external recruitment activities. This role reports to a Director of Admissions.

Essential Functions:

Responsible for recruitment and yield support efforts. Including recruitment events that may occur in-state or out-of-state. This position will be given the opportunity to facilitate and nurture strong relationships with key internal and external stakeholders that impacts strong new enrollment outcomes.

This position will facilitate relationships and communications directly with the alumni and advancement offices to support recruitment and yield initiatives.

Support the onboarding process for admitted and prospective students by helping by working with the admissions Customer Relationship Management (CRM) to answer questions relating to admission/matriculation, liaise with medical education departments to ensure cohort information is distributed, facilitate onboarding procedures and events with enrollment management including email reminders/communications (ex: matriculation checklist).

Provide communication from and to pathway programs at WSUSOM, including but not limited to the early assurance programs, Oral Maxillofacial Surgery program, and combined dual degree programs.

Manages the recruitment/retention and budget activities and represents the office of admissions on the school of medicine admission scholarship subcommittee.

Coordinate with the admissions program project assist II and the communications manager with the management of recruitment lists and building of recruitment lists in the admissions application database.

Perform other related duties as assigned.

Unique duties:

Qualifications:

Education:High school completion (or GED)

Experience: Specialist (minimum 5 years of job-related experience)

Student recruitment, relationship building, sales, and/or marketing.

Knowledge, Skills and Abilities:

Knowledge of general office procedures.

Knowledge of admission rules and general policy.

Knowledge of and ability to operate personal computers with proficiency in Microsoft Office (Word, Excel, and Outlook) software.

Good organizational skills, attention to detail, and flexibility.

Excellent interpersonal, verbal, and communication skills. The ability to effectively communicate with all levels of students to executives, internally and externally.

Ability to review, enter, and use data to ensure acceptable service levels are met.

Ability to coordinate and implement assignments in order to meet deadlines.

Ability to interact with a diverse group of individuals of varied ages, abilities/disabilities, racial, ethnic, and cultural backgrounds.

Ability to review, analyze, formulate, and follow through with assignments.

Ability to maintain confidentiality of work-related information and materials.

Ability to establish and maintain effective work relationships.

Ability to multi-task and work in a fast-paced and high-volume department involving contact with current students, prospective students, parents, and other constituents regarding the admissions process.

Ability to work independent of direct supervision, make sound independent decisions, and to be a team player.

Ability to represents the university in a positive and professional manner.

Ability to conduct admissions activities with the highest integrity and business ethics.

Assist with in-person interview day’s as a representative at the registration table, session leader, door greeter, and/or parking attendant OR Assist with virtual interview day’s as a registration coordinator, proctor, and trouble-shooting.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0671 - Undergraduate Medicine Education

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Research

Funding/salary information:

• Compensation type: Annual Salary

• Hourly rate:

• Salary minimum: TBD

• Salary hire maximum: TBD

Working conditions:

Frequent travel is required. May work remotely if needed, or work in a normal office environment, with 30% travel required.

Job openings:

• Number of openings: 1

• Reposted position: No

• Reposted reason: None (New Requisition)

• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.