Job Information
State of Colorado Payroll Accounting Technician (Hybrid) in Denver Metro, Colorado
Payroll Accounting Technician (Hybrid)
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4477584)
Apply
Payroll Accounting Technician (Hybrid)
Salary
$48,396.00 - $68,000.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
VAA00096 - 04/24
Department
Department of State
Division
Administration Division
Opening Date
04/24/2024
Closing Date
5/5/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1700 Broadway Suite 550 Denver, CO 80290
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
terry.e.green@coloradosos.gov 303.894.2200
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Department Information
THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS OPEN ONLY TO CURRENT RESIDENTS OF COLORADO
Posting will close on May 5, 2024 at 11:59 PM.
INNOVATE. SERVE. BALANCE. IMPROVE. THRIVE.
Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.
If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge) and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:
Employee wellness programs and an on-site fitness center
12 paid holidays per year plus generous personal time off and sick leave
Access to a diverse array of technical, leadership and supervisory training opportunities
Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
Medical and dental health plans
Paid life insurance
Automatic short-term (and optional long-term) disability coverage
Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation
Important Note - this position:
will have the option to work at the office location on certain days and remotely on other days, as part of a hybrid flexible work arrangement.
offers excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements.
Our Culture & Environment:
Coloradans come from all walks of life and so do we.
Who We Are
Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.
What We Believe
The State of Colorado is an equal opportunity employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.
Our agency website: Colorado Secretary of State's Office (https://www.coloradosos.gov/)
Description of Job
Administration Division
The Administration Division of the Department of State provides operational support to the Department, including human resources, finance, office management, communications, and direct support to the Office of the Secretary of State. The Division works collaboratively to meet the needs of the Department staff and acts as a liaison between the leadership team and department staff. The Division regularly reviews and updates processes to ensure compliance, thoughtful decision-making, and consistent messaging to its internal teams. Through the execution of each program, the Administration Division seeks to ensure alignment with the Department’s key performance goals and to provide staff with the resources that they need to be successful in meeting their own division-level goals.
The Finance Unit
The Finance Unit provides financial, budgetary, accounting, contract, and procurement services to the Colorado Department of State (CDOS), which is comprised of four operating divisions. The unit provides advice and support to CDOS management, including the Secretary of State, an elected official, and all divisions/sections within the Department. This includes the Electronic Recording Technology Board (ERTB), an enterprise for the purposes of Section 20 of Article X of the constitution (TABOR). The unit helps develop processes for grants management; financial reporting (federal, state, and Department levels); accounts payable and accounts receivable; fiscal policies, rules, and procedures; and financial audit management. The unit processes payroll and maintains a Department-level accounting structure and system of accounts for cash and federal funds, including grant funds. The unit provides ongoing budget and policy analyses, fiscal note analysis and preparation, contract administration, as well as oversight of an internal accounting system.
As the Payroll Accounting Technician, you will be a valued member of the Administration and Finance Teams, which provide direct support to the Office of the Secretary of State. The Administration Division works collaboratively to meet the needs of the Department staff and acts as a liaison between the leadership team and department staff. You will be a part of a department that continues to be recognized as a leader, both in Colorado and nationally. In this position, you will experience working within a high-functioning professional team.
The ideal candidate will be a critical and creative thinker with strong problem-solving skills. To succeed in this role, it is important that you have outstanding written, verbal, and interpersonal skills.
Illustration of some key duties:
Payroll – You will enter payroll data for bi-weekly and monthly payroll in an accurate and timely manner; create one-off payroll batches, as needed, according to payroll changes or personnel changes; work closely with HR staff regarding monthly changes to payroll; process final accruals and leave balances following employee separation; verify payroll batches, according to payroll schedule, to ensure that all payroll is accurate prior to processing date; respond to internal payroll inquiries; work with Accountants to ensure withholding correcting entries are coordinated with Central Payroll; support staff for bank account/ disbursement changes; processes same day meal reimbursement requests.
Credit Card Disputes – You will obtain documentation supporting that charges customers have protested were accurate, legitimate charges; collect necessary documentation and submit to dispute the chargeback within the required time period; track any chargeback in excess of $20, along with supporting information, to determine if chargeback dispute was successful; forward all unsuccessful disputes, along with supporting information, to Accountant I for submission to Private Collections Agency.
Invoice Creation & Training Reimbursements for Elections – You will create, amend, or void Campaign and Political Finance (CPF) and Campaign and Political Finance Enforcement (CPFE) invoices as requested by the program, on a weekly basis; post the invoices in the internal revenue accounting system (currently Microsoft Dynamics GP) once the programs approve the invoices; record the revenue received for the payments from counties to offset some of the costs of training in the state financial system (CORE), as a result of the Elections Division hosting trainings for counties.
Accounts Receivable & Payable Back-Up – You will serve as a point of contact for training and as a resource for Accounts Receivable technician; act as a back-up in the absence of the Accounts Receivable technician; record all cashier accounting receipts and accounts receivable payments, as needed; process reimbursement to vendors; process all cash, check, prepaid account, and credit card transactions through the internal accounting system; collect documentation supporting all revenue transactions from each system; deposit and reconcile the revenue documentation into the statewide financial system (CORE); reconcile transactions in the internal accounting system; ensure that all invoices include proper approvals as defined in the internal control policies; process AP transactions using appropriate coding in the state financial system.
Professional Development & EDI (Equity, Diversity, & Inclusion) – You will seek out professional development opportunities that enhance knowledge of position and assist in completing the mission of the Department and Division; attend and pass in-person or virtual classes as offered, or assigned, by management; be aware of, observe, and comply with all relevant State and Department policies, particularly regarding confidentiality, professional conduct, and professional practices; complete outside training opportunities when offered/required; attend and complete all EDI training and participate in EDI office-wide initiatives; model respectful and appropriate behaviors learned through EDI trainings; be committed to advancing a diverse and inclusive workplace by being open to and valuing new views and opinions and being ready to seek them out and bring down barriers that may be keeping these diverse perspectives out of programs or initiatives.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
A Human Resources Specialist will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Include any relevant unpaid work, trainings, or certifications, as these may apply toward minimum qualifications. Work experience and qualifications must be specifically documented on your online application, as experience will not be assumed or inferred. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application but may be attached. Part-time experience will be pro-rated. Applicants must meet the minimum qualifications to continue in the selection process for this position. If it is determined that you meet the minimum qualifications, your application may also be used as part of the comparative analysis process to identify a top group for further consideration.
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.
This position requires a total ofthree (3)years of relevant professional experience and/or education in a field of study related to the work. To be considered for this position, your application must clearly demonstrate that youmeet one of the following options outlined below:
OPTION 1 – Experience
Three years of professional experience processing payroll and accounts receivable.
OR
OPTION 2 –Experience and/or Education combined – Be sure you’ve attached a copy of your unofficial transcript to qualify for this option.
Successful relevant course work from an accredited college or university in Accounting, Auditing, Bookkeeping, or any closely related field.
PLUS
any remaining years of professional experience processing payroll and accounts receivableto equal a total of 3 years between education and experience combined.
- An unofficial copy of transcripts must be submitted at the time of the application, if applicable.
REQUIRED COMPETENCIES:
Communication Skills- Ability to effectively communicate information and ideas verbally and in writing so others will understand; ability to listen to and understand information and ideas presented through spoken and written communications.
Organization Skills- Ability to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals.
Accounting Skills and Knowledge- Ability to recognize and perform accounting skills around payroll, accounts payable, and accounts receivable.
Microsoft Office Application Skills- Working knowledge of applications and programs used by the Microsoft Office operating system.
Attention to Detail- Ability to ensure accuracy while processing accounting transactions and ensure compliance with regulations.
Analytical Skills - Ability to analyze payroll data, identify discrepancies, and troubleshoot issues to ensure accuracy and compliance.
Critical Thinking Skills - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Committed to Advancing a Diverse and Inclusive Perspective- Open to and values new views and opinions and is ready to seek them out and bring down barriers that may be keeping these diverse perspectives out of the program or initiative.
Ethical Conduct- Capacity to handle sensitive financial information requires integrity, confidentiality, and adherence to ethical standards.
Customer Service Orientation - Providing excellent customer service to employees regarding payroll-related inquiries and issues to foster positive employee relations and satisfaction.
PREFERRED QUALIFICATIONS:
Preference will be given to those candidates with previous State Service related to the work assigned to the position
Experience with Central Personnel Payroll System (CPPS)
Experience with the State CORE accounting system
Experience with processing payroll
Experience with processing accounts receivables
CONDITIONS OF EMPLOYMENT:
Travel may be required for professional development opportunities.
This position will be required to successfully pass a background check.
Must be a Colorado resident at the time of application.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
Notifications
All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “coloradosos.gov” andinfo@governmentjobs.comaddresses. It’s your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email.
A Human Resources Specialist will only review the “Work Experience” and “Education” sections of the online job application to determine whether you meet the qualifications for this position.
Cover letters and resumes will NOT be accepted in lieu of the official State of Colorado application form.
Cover letters and resumes may be attached to the application as supplemental information.
The minimum qualifications listed in the announcement are NOT optional.
To move forward in the hiring process, you must document that you meet the minimum qualifications on the online State of Colorado application form.
Do not use “see resume” or “see attached” in the State of Colorado online application.
Comparative Analysis
The comparative analysis process is used to identify candidates that will move forward in the selection process.
The comparative analysis may consist of application reviews, phone screens, structured interviews, and any other method determined to be valuable in identifying the right candidate.
Completing the Application
It is very important that you fill out the application completely and give a detailed description of your education and work experience. Failure to do so may result in rejection of your application during the minimum qualification review or subsequent comparative analysis. Your application should address the education, experience, required competencies and preferred qualifications. Ensure that you have included all required attachments, including your transcript if applicable.
FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATION MAY RESULT IN YOUR APPLICATION BEING REJECTED.
ADAAA Accommodations and Equal Opportunity Employment
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, atLaura.S.Darby@coloradosos.govor call (303) 894-2200 ext 6113 or Kathryn Mikeworth, atKathryn.Mikeworth@coloradosos.gov (Kathry.Mikeworth@sos.state.co.us) or call (303) 894-2200 ext 6312.
E-verify
The Department of State participates in E-Verify in accordance with the program’s Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities athttp://dhs.gov/e-verify.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email