Job Information
State of Colorado Deputy Executive Director of Finance Services in Denver Metro, Colorado
Deputy Executive Director of Finance Services
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Deputy Executive Director of Finance Services
Salary
$170,000.00 - $190,000.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
IHA 70015 03/27/2024
Department
Colorado Department of Human Services
Division
Financial Services
Opening Date
03/27/2024
Closing Date
Continuous
FLSA
Determined by Position
Primary Physical Work Address
1575 Sherman Street, Denver, CO 80203
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Amber.Holcomb@state.co.us
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to residents and non-residents of Colorado. If appointed to a position,
applicants from outside of Colorado will be required to relocate to Colorado prior to their start date.
Salary range is commensurate with experience.
Please note: This recruitment is open until filled with a first review of applications submitted date of April 10th and may be used to fill multiple vacancies.
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CDHSCareers
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
About this Unit:
The Division of Financial Services exists to manage and coordinate the budget, financial, and legislative activities of the Department of Human Services (CDHS or Department). It is responsible for advancing the policy and fiscal interests of the Department at the Governor’s Office and the Colorado General Assembly. On behalf of the Department’s Executive Management Team, the division serves to coordinate the policy and budget development and implementation process, articulate the Department’s position on budget, policy, and fiscal matters internally and externally, and regularly engage with other agencies, external partners and advocates to accomplish the Department’s policy and fiscal objectives.
Description of Job
About this Position:
The purpose of this position is to oversee the Department’s budget and financial activities. This position directs and controls the Department’s financial programs, including, but not limited to, budget preparation and execution, financial management and reporting, procurement and contract management, accounting expenditures and receivables, and payroll processing.
This position also oversees and guides the development and execution of the Department’s policy-making process, the Department’s lobbying strategy at the Colorado General Assembly for policy and fiscal matters, and the Department’s strategies for fostering, improving, and maintaining positive and mutually effective relationships with the members of the Colorado General Assembly, the Governor’s staff and external partners and advocates. This position ensures that these activities are carried out in accordance with (and in support of) the Department’s Strategic Plan and the Governor’s priorities.
This position serves as a member of the Senior Executive Team. Provides vision and strategic direction that is aligned with the Executive Director’s goals and priorities. This position acts as the Department's representative to various local, state, and federal authorities on budget, fiscal, and policy matters.
Summary of Duties:
Leadership and Strategic Direction:
Serves as a member of the Senior Executive Team (SET) by driving and supporting the direction of the Department for all Financial, Budgetary, and Procurement matters.
Contribute to the development and implementation of the Department's strategic goals and objectives, including reviewing trends and best practices.
Provide coaching and leadership to team members ensuring high-quality services and products are delivered.
Manages and Oversees policy and budget proposals to the provisions of the Department's Strategic Plan (mission, vision, values, and "four keys"). Collaborates with the Department's Communications work unit to effectively communicate this alignment both internally and externally.
Monitors the Department's progress in meeting goals (as measured by the results-driven management system Tier I and II maps) and identifies policy and budget proposals that could contribute to performance improvements. Provides guidance and solutions when issues arise that are not in alignment with the Department's objective.
Coordinates, guides, and oversees the development of policies for consideration by the Department's Senior Executive Team that are consistent with the Department's Strategic Plan and the Governor's priorities. Includes policies requiring legislation to implement (Department's legislative agenda) and policies that do not require legislation to implement. The position ensures that the development of policy proposals for the Department complies with the State fiscal rules and Contract, and Procurement processes and procedures
Represents the Department at hearings, meetings, and various events related to policy and fiscal issues before under consideration at the General Assembly that impact the Department.
Oversees preparation activities for the Department's interactions with members of the General Assembly, legislative committees, and legislative staff. Enlists the assistance of the Department's Communications work unit, as needed.
In conjunction with the Controllers, issue accounting policy and procedures for the Colorado Department of Human Services and Accounting staff by application of Fiscal Rules and in accordance with Generally Accepted Accounting Principles (GAAP).
Finance, Budget, and Procurement Oversight:
Direct the development of and maintenance of internal controls to safeguard financial assets of the Department. Ensure compliance with state and federal regulations, and that financial activity is in accordance with GAAP, GASB, and state fiscal rules.
Oversees the Department’s Budget. This position is responsible for the accuracy, state and federal compliance, presentation, and representation of all budget deliverables to the Governor's Office, the Joint Budget Committee, the General Assembly, and the Legislative Council.
Direct the development of the Department's annual budget submissions, including base budget development, decision item review, fiscal notes, policy impact analysis, and general strategic discussions.
Oversee the management and coordination of all fiscal reporting activities for the Department.
Oversee and direct the procurement and contracting activities for the Department of Human Services, consisting of contracting, purchasing, and materials management functions.
Establish effective strategic sourcing and vendor management functions to meet the needs of the Department, including ensuring procurements are conducted in accordance with federal and state rules and regulations.
Oversees operating expenses, personal services, and numerous financing line items. Each must be tracked and reported accurately and timely to the Executive Director and OSPB.
Ensure that the budget and other legislative support documents are consistently complete and prepared for review by the Executive Director.
Governor’s Office and Stakeholder Management:
Represents the Executive Director, and the Department, to external entities, including the counties, Governor's Office, the State legislature, the Joint Budget Committee, and the Joint Technology Committee.
Establishes strong relationships with stakeholders.
Recommends how the Department should respond to the Governor's Office on sensitive policy, programmatic, or budget issues of major concern to the Department and/or the Governor.
Guides sensitive policy, programmatic, or budget issues of major concern to the Department and/or the Governor through the Governor's Office's decision-making structure to resolution.
Maintains knowledge of all policy and programmatic discussions that are occurring between the Governor's Office and the Department's Offices and provides this information to the Department's Senior Executive Team.
Supervision:
Manages all staff in the Department Financial Service Units through subordinate Controllers, Directors, and Managers. Completes effective and timely performance plans and evaluations. Directly manages and delegates tasks related to the section’s workload.
Supervises the work of the unit, manages the day-to-day workload of the unit, prepares evaluations, and is responsible for hiring and discipline activities.
Accountable for the work product of units; assigning tasks; monitoring progress and workflow; establishing work standards; scheduling work; signing leave requests; planning and evaluating performance; issuing corrective actions; resolving informal grievances; initiating diplomacy actions; initiating and completing the hiring process; and approving work hours.
Solves problems and makes decisions for all aspects of the section.
Controls the Office’s administration budget and the program budgets administered by the Office. In addition to evaluating performance, the position coaches motivate and develop improvement and performance plans for each staff member.
Develop and implement plans to address staff morale and staff development in the face of rapid change and scarce resources. This position must ensure that all staff have the appropriate tools and can access data in a speedy manner so as to complete daily tasks in an accurate and timely manner.
This position is directly responsible for ensuring the accuracy of all analyses produced by the Office. This position deploys staff within its unit as dictated by the planning and budget processes.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
*Please Note: Applicants must submit a Comprehensive Resume and Cover Letter to be considered for this position *
Please note: This recruitment is open until filled with a first review of applications submitted date of April 10th and may be used to fill multiple vacancies.
Minimum Qualifications:
Graduation from an accredited college or university with a bachelor's degree.
AND
Six (6) years of progressively responsible professional experience in budgeting, finance or procurement culminating in senior level management of a complex (multi-disciplinary) organization that must have included at least:
Two (2) years of experience successfully leading and supervising subordinate executives responsible for multiple major units in a large (>250 employees) organization; and
Two (2) years of professional public or business administration experience that included establishing organizational structure, developing strategic work plans, budget development and control, setting goals and objectives to achieve program results, and fostering a team environment.
Substitutions:
Experience that provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree.
A master's or doctorate degree from an accredited college or university in a human services field, business or public administration, or a closely related field, may be substituted for the bachelor's degree and one or two years of general experience respectively.
Preferred Qualifications:
Master's degree in Finance, Public Administration, Business Administration or Human Services field.
Experience managing multi-discipline human service programs that included successfully managing subordinate executives, a million dollar or greater budget that included federal grant monies, and managing accountability to an outside auditing organization.
Proven experience in public sector contract management, budget and governmental financial management;
Senior level management experience within a human/ health services environment;
Experience managing and directing administrative processes in a governmental, organization which includes the ability to develop proven interagency relationships with local, state and federal agencies;
Extensive knowledge of the legislative processes, government funding and the State accounting and procurement systems;
Proven ability to negotiate and work with legislative officials in the creation of statewide policy; and,
Experience and the ability to testify to a legislative body as an expert of current governmental trends and issues.
Previous State of Colorado Budget and Finance experience.
Required Competencies
Proven experience in budget, financial, and contractual management;
Proven experience in policy analysis, development, and implementation;
Proven experience managing staff with diverse professional experience and qualifications;
Excellent interpersonal, verbal and written communication and public speaking skills;
Ability to work in a complex political environment;
Excellent negotiation and consensus building skills;
Ability to understand, develop, and implement performance and outcome measures, managing effective operations while ensuring performance measures are met;
Proven ability to provide analytical expertise in strategic planning, operational effectiveness and progressive evaluation of measurements;
Proven ability to provide efficient and effective customer service to the stakeholders of Colorado,
which includes exemplary responsiveness;
Creation of objectives which measure efficiencies and the ability to implement and improve operations through effective performance measures;
Ability to establish priorities and to plan, coordinate and monitor work of others; ability to make timely decisions; ability to coach, mentor, motivate and develop staff and encourage good performance;
Demonstrated flexibility in leadership by performing and /or overseeing the analysis of complex human resources, financial, or administrative management policy and program issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; tact in negotiating skills; good judgment and decision-making skills;
Mature judgment and initiative; imagination, resourcefulness, energy and tact; proven ability to provide strategic direction and ensure an effective work structure to maximize productivity and achieve goals; and
Takes ownership of all responsibilities and honors commitments; delivers outputs within prescribed time; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility of delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
CONDITIONS OF EMPLOYMENT
Must pass Pre-employment background check
Position must travel, sometimes over multiple days, to perform job duties
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact Amber.Holcomb@state.co.us
Please note: This recruitment is open until filled with a first review of applications submitted date of April 10th and may be used to fill multiple vacancies.
This position is unclassified, and at-will, which is a performance-based pay plan reserved for senior-level management positions responsible for relatively large or important segments of a principal department.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
02
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
03
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
Yes
No
04
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
05
Please check that you have successfully uploaded your comprehensive resume and cover letter. If your application does not have these documents attached your application will be deemed incomplete and no longer considered.
I acknowledge this and have uploaded my cover letter and resume
I acknowledge that I have NOT uploaded the required document therefore I will no longer be considered for this position.
06
My management experience includes a minimum of two years of the following experience. Please note that duty statements in your application should demonstrate experience checked below.
Leading and supervising subordinate executives responsible for multiple major units in a large (>250 employees) organization.
Successfully managing a one million dollar or more budget for a multi-disciplinary organization.
Establishing organizational structure for a multi-discipline organization.
Developing and implementing strategic work plans for a multi-disciplinary organization.
Setting goals and objectives to achieve program results.
Fostering a team environment for a large (>250 employee) organization.
07
Describe your experience bringing together diverse stakeholders to build consensus and negotiate. Include your role(s), length of time in the role(s), and give at least two specific examples describing the stakeholders, how you facilitated the work, and the outcomes.
08
Describe your experience using data to improve outcomes. Include your role(s), length of time in the role(s), and give at least two specific examples explaining the data used, the decisions made using the data, and the outcome.
Required Question
Agency
State of Colorado
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