Job Information
State of Colorado Operations Specialist- Administrator III in Denver, Colorado
Operations Specialist- Administrator III
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Operations Specialist- Administrator III
Salary
$57,720.00 - $81,636.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
KAA 9527 ADMINIII 6.24JM
Department
Department of Labor and Employment
Division
Office of Future of Work
Opening Date
06/24/2024
Closing Date
7/2/2024 5:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
633 17th Street
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
jennie.murphy@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY
THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL
5:00 PM ON TUESDAY, JULY 2, 2024.
This position will have remote and hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.
The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs. This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.
In addition to rewarding and meaningful work, we offer excellent benefits (https://www.colorado.gov/pacific/dhr/benefits) :
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/) plus 401(k) and 457 plans
Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits)
Employer supplemented Health Savings Account (https://www.colorado.gov/pacific/dhr/hsa)
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program
MotivateMe employee wellness program
Excellent work-life programs, such as flexible schedules, training and more
Access to participate in employer-supported employee affinity spaces
RTD Eco-Pass Commuter Program
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
Our agency website: Colorado Department of Labor and Employment (https://www.colorado.gov/cdle)
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our
website: https://sites.google.com/state.co.us/disability-hiring-preference/home
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.
Description of Job
Pay for position:
$27.75 - $39.25 Hourly
$2,220.00 - $3,139.85 Biweekly
$4,810.00 - $6,803.00 Monthly
$57,720.00 - $81,636.00 Annually
The Office of the Future of Work (OFW) works to understand, prepare for, and develop policy and programmatic solutions to support Coloradans in today and tomorrow’s economy. The OFW works in partnership with other state departments and convenes task forces and summits with diverse stakeholders across different regions to explore the topic. The OFW oversees the State Apprenticeship Agency (SAA) which promotes and supports registered apprenticeship programs in Colorado. The OFW administers US Department of Labor (USDOL) funded apprenticeship expansion grants to increase career and education pathways for jobseekers and students to high-wage careers, with an emphasis on historically excluded populations. The OFW oversees the state’s Digital Equity initiative which partners with state agencies, community based organizations, and others to research digital literacy and the programmatic, technological, and educational infrastructure required to ensure all Coloradans have the devices, digital skills, and internet they need to participate in work, learning, and daily life.
The Operations Specialist will work in alignment with the Operations Manager and Organizational Services team to implement OFW objectives, initiatives, programs, and projects.
Specific duties of the Operations Specialist include and are not limited to:
Create operational processes and procedures essential to the interdepartmental functions of the OFW.
Liaison with the CDLE Strategic Business Technology team, OIT, and Procurement.
Assist with technology procurement and contracting efforts in collaboration with OIT, the Strategic Business Technology team, and Procurement.
Consult on the integration of technological infrastructure critical to the daily operations of the OFW.
Ensure responsible data sharing through the coordination and creation of data sharing agreements between state agencies and improving current data sharing processes and guidelines.
Monitor fiscal year spend down of OFW federal and state grants and other special funding streams.
Coordinate the setup and monitoring of OFW funding streams.
Onboarding of new staff and maintenance of onboarding materials.
Manage the team training calendar and coordinate professional development opportunities for OFW staff.
The Operations Specialist is responsible for informing the implementation of new technology and developing training opportunities for new staff to ensure proper and efficient use of the various technological tools utilized by the OFW and Apprenticeship Colorado teams. The Operations Specialist is responsible for assisting the Operations Manager in the fiscal and programmatic management of agency funds.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H1B3XX ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4eWkZaX3pITkthalE/view?usp=sharing&resourcekey=0-7JnyseeYiyxZjlARRHfAZg)
MINIMUM QUALIFICATIONS:
Experience Only:
Six (6) years of relevant experience in an occupation related to the work assigned to this position.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years.
Required Competencies:
Organizational Development:Ability to establish organizational structure, develop strategic work plans, budgets and controls, set goals and objectives to achieve program results, and foster a team environment.
Organizational Management:Ability to oversee the analysis of complex human resources, financial, or administrative management, policy, and program issues; ability to oversee and execute data-driven performance management and outcome-based systems and initiatives.
Collaboration:Ability to work effectively and build coalitions with key stakeholders, speak and write authoritatively and compellingly, resolve communication problems, and negotiate and manage competing interests. Ability to work well with constituents regardless of position and authority, contribute to governing boards and committees, and adhere to clear lines of responsibility and accountability.
Communication: Ability to communicate effectively with policymakers, administrators, advocates, and a variety of local communities. Maintain ongoing communication with stakeholders.
Working knowledge of; Google Workspace, Adobe Acrobat Pro, CORE and/or general navigation of large databases, Microsoft Office, Smartsheets
Preferred Qualifications:
Familiarity with state/CDLE hiring, fiscal, procurement, and technology regulations and processes.
Understanding of federal and state grants, and processes required for effective grant administration.
Willingness to engage in complex and creative problem solving to achieve the mission, vision, and goals of the Office of the Future of Work.
Confidence to make decisions and judgements independently when appropriate
Commitment to learning and professional development
Conditions of Employment:
Must be a Colorado resident at time of application.
You must pass a thorough background check prior to employment.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
For questions regarding this recruitment, please contact: jennie.murphy@state.co.us
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.
Comparative Analysis Process – Structured Application Review
After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.
Supplemental Questions
Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.
THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE VACANCIES
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us . Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
I acknowledge the comparative analysis process for this position will consist of a review of the information contained within my application/job duty statements and that any attachments will not be included during the minimum qualification screening or application review. The structured application review/numerical scoring of my application will be based on the content listed in the job duty statements, the preferred qualifications, required competencies, and answers to supplemental questions. My responses to the supplemental questions will be scored based on my ability to follow instructions and provide detailed, clear and concise answers to each question.
Yes
No
02
Describe an experience where you managed an inter-departmental relationship to achieve a common goal?
03
Describe an experience where you were responsible for developing a plan to implement a strategic initiative.
04
Describe a policy/procedure you developed and how you implemented it.
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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