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ECMC TEMPORARY Administrative Assistant

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ECMC TEMPORARY Administrative Assistant

Salary

$20.00 - $24.00 Hourly

Location

Denver, CO

Job Type

Temporary (9 months or less)

Job Number

12/2024Temp ECMC

Department

Department of Natural Resources

Division

Energy & Carbon Management Commission

Opening Date

12/10/2024

Closing Date

12/30/2024 12:00 AM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1120 Lincoln St, Suite 801 Denver, CO 80203

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Patrick Warnes patrick.warnes@state.co.us

Type of Announcement

This is a temporary position. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

THIS IS A TEMPORARY POSITION (9 MONTHS OR LESS) - PAYING $20.00 - $24.00 PER HOUR

This announcement will remain open until filled. You are encouraged to apply early.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

AboutColorado Energy & Carbon Management Commission (ECMC) (https://ecmc.state.co.us/about.html#/about) :

To regulate the development and production of oil and gas, deep geothermal resources, the capture and sequestration of carbon, and the underground storage of natural gas in a manner that protects public health, safety, welfare, the environment and wildlife resources.

Description of Job

POSITION SUMMARY:

This TEMPORARY position exists to work with the Strategic Development Unit Manager to support the Manager Team and to provide technical, logistical and administrative support to manage meetings, travel and outside engagement events on behalf of the Management team as well as providing administrative support to ECMC staff.

Duties include but are not limited to:

• Calendaring meetings including interviews and necessary external meetings

• Plannings and coordinating internal and external meetings on behalf of Managers including yearly external training, staff meetings and external meetings as required, including with Zoom and other video conferencing software and manage conference room booking -NOT hearings

• Preparing agendas

• Submitting Official Function approvals

• Creating and distributing presentation materials

• Communicating with staff and external stakeholders

• Travel planning and coordinating logistics for Managers and staff

• Purchasing conference registration

• Securing Out of State Travel Approvals when necessary

• Making the hotel reservations and working with hotel staff to arrange for payment

• Purchasing flights

• Other travel logistics as necessary

• Special projects as assigned and needed by managers or the manager unit

  Specific Duties may include:

• Assisting with employment tasks

• Ordering supplies for new employees

• Assisting with onboarding new employees

• Assisting with employee offboarding

• Assisting with office management

• Making purchases for the office

• Assisting with office space planning and inventory

• Assisting with staff incentive and award programs

• Creating calendar events and assisting with calendar management for hotel offices/conference rooms

• Assisting with meeting administration

• Running Zoom meetings

• Gathering topics and preparing agendas for meetings

• Creates and distributes meeting materials to attendees

• Assisting with logistics for off site meetings including securing space and approvals

• Hybrid work with onsite presence required for various events

• Responding to internal and external stakeholder questions

• Travel support

• Preparing Travel Reimbursements for Managers, Supervisors, and staff

• Assist ing with logistics for off-site meetings , including booking venues, hotels, rental cars, and submitting approvals

• General clerical work that is time sensitive

• Scanning documents

• Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Necessary Skills:

• Computer literacy

• Experience using Google Suite, Zoom, MS Word, MS Xcel and Adobe Acrobat

• Event planning

• Analytical and critical thinking

• Basic project management

• Time management and prioritization skills

• Problem solving

• Interpersonal skills

• Ability to multitask

• Positive demeanor

• Flexibility and adaptability

• Customer service

• Ability to work with little supervision

• Self motivated/desire to learn

• Ability to sit and stand for long periods

• Ability to lift up to 40 lbs.

  Preferred Qualifications:

• Previous administrative experience with mid-sized companies

• Ability to receive minimal direction and accomplish the task

• this position needs to resolve issues independently.

• Ensure accuracy of content with a keen skill for attention to detail.

• Actively listens and is receptive to feedback.

• Ability to effectively communicate while exercising tact.

• Ability to be resourceful and adaptive to any situation.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, dnrhremployeebenefits@state.co.us .us

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact dnrhremployeebenefits@state.co.us .us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify employer:

The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it. The Human Resources Office will be unable to assist with these types of technical issues.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please describe your experience providing administrative and operational support to a professional staff. You must include duties performed, where experience was gained, and mm/yy - mm/yy. Statements such as "see application" will not be accepted in lieu of a response.

02

Describe your experience using Google Suite and/or Microsoft programs.

03

Describe your process when making travel arrangements for staff.

04

Describe your process when scheduling internal and external meetings.

05

Please describe how your work experience translates to your ability to successfully perform this position's job functions.

06

This is a temporary position not to exceed 9 months

• I understand and accept.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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