Job Information
Baylor Scott & White Health Contract Manager – Vendor Management Office (VMO)- Hybrid in Dallas, Texas
JOB SUMMARY
The Sourcing and Contracts Manager is accountable for the sourcing and contracting process and supplier management for an assigned portfolio of contracted products or services. This position is instrumental in the execution of commodity strategies for various categories of spend and is a focal point to the business and all other areas of Supply Chain. The primary focus of this position is drafting contracts and agreements ensuring that terms and conditions are appropriate and negotiating with suppliers. In addition, this position is relied upon to monitor existing contracts, incorporate changes related to internal business needs and external supply markets that can impact contract performance for assigned spend categories, and suggests modifications to sourcing strategies accordingly.
ESSENTIAL FUNCTIONS OF THE ROLE
Monitors and tracks supplier performance and governance activities. Ensures compliance with contracts and facilitates the reporting and tracking of all contract deliverables and information on utilization, rebates, incentives and savings.
Drafts, negotiates and executes contracts for assigned categories and compares the assigned categories to industry trends and market standards.
Continuously engages with end-users and VMO leaders to know market pressures and impact on internal contracts and to ensure that savings goals and targets are realized for their categories.
Provides ongoing help for requests for non-strategic products or services as required by the business.
Drives performance that results in year over year cost reductions and supplier performance management through the standardization of products and services and the pursuit of best possible commodity/service costs.
Participates in and/or manages Request for Proposals (RFPs) for new or existing products and services.
Ensures pricing is effective and accurate in the system to enable automated buying and establishes root cause of bottlenecks in automating purchases due to contract setup.
Ensures accuracy and completeness of contract information in source to settle system.
Serves as a key internal interface between our internal customers, suppliers and internal stakeholder groups including Finance, Accounting, Supply Chain, Legal, Risk Management, Compliance and Enterprise Security.
Reviews supplier requests to alter terms and conditions, assess risk and provide recommendations that protect the organization’s interests. Partners with sourcing, business and legal team members on contract negotiations, rights and obligations and RFPs and creates agreements that enable the organization to acquire the products and services needed to run the business and grow in a way that meets the needs of both the organization and the supplier.
Addresses supplier questions and effectively resolves and/or escalates disputes, when appropriate.
Ensures that contracts are up-to-date and have all the necessary terms in accordance with internal compliance, risks and legal requirements.
Monitors market information, benchmarking, product introduction and other drives that impact comparative position of contracts.
Proactively works with supplier and internal teams to validate and process invoices and resolve pricing discrepancies.
Maintains accurate contract information and documentation. Coordinates with internal and external resources to ensure contracts are synchronized and no variances exist between the various systems used to manage data (i.e. Contract Management, ERP, Supplier Systems, etc.)
Partners with VMO leaders to review and process supplier requests to alter terms and conditions. Addresses supplier questions and effectively resolves and/or escalates disputes, when appropriate.
KEY SUCCESS FACTORS
Ability to speak technical and legal jargon and explain complex contractual issues in a succinct and simple manner so that people can comprehend.
Exceptional verbal and written communication skills with the ability to influence all levels of the organization.
Ability to view legal and contract matters through a business lens.
Contracting and negotiation process expertise to create the best mutual outcomes.
Negotiation skills that enable management of complex agreements with significant budget impact.
Ability to apply critical thinking to complex problems to develop viable solutions.
Knowledge of sourcing and/or contracting process best practices and measurement techniques.
Data-based skills with ability to manipulate large volumes of spend data for examination of supplier, product and facility utilization.
Knowledge of finance and accounting impact of assigned areas of spend.
Excellent Microsoft Office skills, specifically Excel
Strong project management/organizational skills with ability to manage multiple tasks, projects, contracts and stakeholder groups
BENEFITS
Our competitive benefits package includes the following
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
QUALIFICATIONS
EDUCATION - Bachelor's or 4 years of work experience above the minimum qualification
EXPERIENCE - A minimum of 3 years experience required
Preferences: Excel proficient, PMP preferred
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.