Job Information
Weiler Corporation Accounts Payable Representative - Fixed Hybrid Work Schedule Eligible in Cresco, Pennsylvania
Position summary:
The Accounts Payable Representative executes the day to day operations and strategic goals of Accounts Payable for the U.S. operations of the Weiler Abrasives Group. The position is responsible for the calculation, posting, reporting, and verification of payables within the corporate ERP system. This includes maintaining and overseeing business partner accounts and paying invoices as well as documenting and updating functional procedures. This role works closely with Supply Chain and Warehouse & Logistics to validate invoices and process supplier payments in a timely manner.
Essential job functions and responsibilities:
Accounts Payable (AP)
- Process invoices and disbursements accurately and timely corresponding to the required form of payment (i.e. checks, wires, ACH)
- Assist with EDI processing procedures and system uploads to prepare payments for timely processing (i.e. freight carriers)
- Month End Reporting -- Support the monthly close process and ensure deliverables are completed accurately within the scheduled time frames
- Review general ledger coding of invoices for accuracy
- Monitor all open payables to identify the aged open invoices and aged unmatched receiving reports, take corrective actions to resolve.
- Reconcile supplier statements
- Assist with the preparation and Issue the lost discount detail report
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``` - Maintain adherence to established AP performance targets - Accurately prepare, electronically file State Sales Tax return and make corresponding deposits
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``` - Prepare all 1099 tax statements and submit to all taxing jurisdictions by due dates - Maintain knowledge of State Sales Tax requirements to ensure compliance
Travel Expense Reporting
- Administer and manage the company's Expense Reporting system
- Approve travel expense reports, for payment processing according to corporate guidelines
- Audit expense reports per established guidelines
- Work with internal business partners to resolve outstanding charges
Analysis
- Analyze and investigate all problem invoices, working with business partners to resolve discrepancies
- Maintain and reconcile open payables, to the general ledger weekly/monthly
- Provide ad hoc reporting and department performance reporting against metrics
- Update and maintain Work Instructions and Standard Operating Procedures as requested to ensure compliance with company guidelines
- Complete any special projects within the agreed time frame
Computer Systems
- Develop expertise with the payables module of the company ERP system
- Develops an understanding of the other areas within accounting to include, but not limited to receivables
Education and Experience:
- Associate Degree, Technical degree from an accredited College or University, or equivalent experience with emphasis in accounting or bookkeeping. Bachelor's degree a plus.
- 1 to 3 years in a financial department or a similar office environment
- ERP system experience a plus
- Skill in compiling and working accurately with large quantities of data
- Strong written and verbal communication skills
- Strong computer skills using MS Word, Excel and Outlook
- Strong organizational skills
- Excellent customer service skills on the phone and in writing
- Self-starter with a proven track record of managing multiple priorities while still meeting deadlines
- Ability to analyze processes and suggest corrective action when needed
Fixed Hybrid Work Schedule Eligible, with Monday and Friday being days employees work remotely and Tuesday, Wednesday and Thursday in office *workdays. *