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Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees.

Campus: Cranford

General Description:

The Payroll Specialist plays a critical role in the preparation, review, and analysis of semi-monthly payrolls for various categories of employees, computing pay data according to specifications of Federal and State mandates.

The Payroll Specialist is responsible for analyzing various payment files, calculating, verifying and posting a variety of complex payroll data fields such as gross pay, retirement, repayments, retroactive payments, hours, and tax information. Attention to detail, confidentiality, and strong analytical skills are essential for success in this role.

Characteristics, Duties and Responsibilities:

· Collects, audits and inputs payroll data to ADP including hirings, terminations and transfers.

· Updates ADP with rate changes, tax information, address information, pension deductions, GTL calculations and voluntary deductions for union dues, credit unions, etc. as need arises.

· Take ownership of all union documentation and reporting requirements to ensure compliance with established Collective Bargaining Agreements. Develop and produce all required and requested payroll reports and queries, ensuring accurate and timely information.·

· Reconcile dues for various bargaining units.

· Checks payroll input for accuracy against original documents. Reviews and verifies payroll output prior to submission.

· Exhibits regular, prompt attendance as an essential job responsibility.

· Prepares payroll remittance calculations and maintains records for union dues. Prepares payments for remittances.

· Records, analyzes, and maintains records of employee and college pension contributions.

· Works closely with the Human Resources department on payroll related issues.

· Stay informed about changes in tax regulations and other relevant legislation affecting payroll processing. Ensure compliance with all applicable laws and regulations, and update payroll procedures accordingly.

· Maintain employee confidence and protect payroll operations by keeping information confidential.

· Conduct independent system audits to ensure salary/wage information, deductions, terminations and leave information is accurate and timely.

· Prepares garnishment calculations and maintains garnishment records. Prepares electronic vouchers for garnishments.

· Maintains all related payroll registers, employee files and reports.

· Generates audit reports for all payrolls, for balancing purposes, to be submitted to Director for approval to send payroll to ADP .

· Processes manual payroll checks and maintains register under the supervision of the Director.

· Answers all questions concerning payroll accurately with professionalism.

· Collaborate with HR and Finance to resolve payroll discrepancies and ensure accurate record-keeping.

· Performs related duties as assigned by manager or designee.

Education Requirements:

Bachelor’s degree required; degree in Business, Accounting, or Finance preferred.

Experience:

· Minimum five (5) years automated payroll system current experience preferred, preferably ADP software or similar full-service payroll software.

· Must be proficient in Microsoft office.

Competencies and Skills Required:

· Minimum five (5) years automated payroll system current experience preferred, preferably ADP software or similar full-service payroll software.

· Must be proficient in Microsoft office.

Physical Demands and Work Environment:

· This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.

· Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.

· No or very limited exposure to physical risk.

· Some travel required.

Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Union County College is an EEO/AAP Employer/Protected Veteran/Disabled Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.