Job Information
UPMC Admin Assistant - Intermediate (Orthopaedics) in Cranberry Township, Pennsylvania
University of Pittsburgh Physicians Department of Orthopaedics is hiring a full-time Administrative Assistant Intermediate to join their team at the UPMC Lemieux Sports Complex in Cranberry, PA! This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings or weekends.
This position will primarily be responsible for patient access, scheduling, MRI authorizations, answering phones, scanning, faxing, maintaining provider calendars, and taking care of day-to-day operations for a high-volume provider.
If you want to work for a unique specialty in Sports Medicine, this is for you! This position will give an opportunity to see patients of all ages. This is a procedure-based clinic which will entail creative scheduling and patient education. If you are a go-getter and thrive in busy environments, this is for you.
Responsibilities:
Under general direction, provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
High school diploma or equivalent
Three years experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran