Campus Pride Jobs

Well respected real estate firm in the Finger Lakes region seeks full time Office Administrator to perform various duties. The hours for this position are 8:30 am to 5:00 pm Monday to Friday. This is an in-house role and the ideal candidate will become an integral team member by ensuring the smooth and efficient operation of our office by managing a diverse set of administrative responsibilities.
What We Offer: State of the art modern office
Mid-size firm offering a highly collaborative and supportive environment The ability to work independently with the autonomy manage your workload. Competitive compensation of $55 to $65K and paid time off (no health benefits offered at this time). . Long term opportunity with very stable and successful firm. Opportunity for professional growth Responsibilities: Greet clients and visitors to the office in a professional and friendly manner Serve as liaison between prospective clients, real estate agents, and vendors. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company's propriety systems and tools. Answer phone calls and respond to emails promptly and courteously Coordinate schedules and appointments for agents and clients Manage office supplies and equipment, ensuring inventory is stocked and maintained Prepare, audit, and distribute documents, including sales contracts, rental leases, and other legal paperwork to ensure adherence to state requirements. Perform basic bookkeeping tasks, such as accepting and recording transaction checks, calculating commissions, using QuickBooks to do payroll.
Assist the listing/ marketing department with posting to real-estate websites (e.g. relator, Zillow), listing updates, and other relevant information Handle incoming and outgoing mail and packages Maintain organized filing systems for both digital and physical documents Coordinate open houses, including scheduling with the agents, organizing and preparing marketing materials, and managing logistics Assist with closing coordination, including gathering necessary paperwork and coordinating with clients, agents, and other involved parties involved Assist with other administrative tasks and special projects as needed Requirements: 2+ years experience as an office administrator, administrative assistant, or similar role. Previous real estate experience a plus, but not required. Excellent organizational and time management skills Strong attention to detail and accuracy Ability to prioritize tasks and manage multiple deadlines effectively Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software Familiarity with office management processes, along with basic bookkeeping principles Basic math skills and QuickBooks experience helpful. Excellent communication and interpersonal skills Self-motivated with the ability to work independently with minimal supervision as there will be occasions you will be the only staff member in the office. Strong oral and written communication skills, interpersonal skills a customer-service focus, and the ability to work as a member in a team-oriented environment. High degree of emotional intelligence and decision-making skills to effectively manage multiple and competing priorities and provide guidance and support to agents in CEO or sales managers absence