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Position Summary:The Administrative Assistant I position will support the Registrar’s Office and the Cortland campus community by providing administrative support to the University Registrar and the Registrar’s Office. Administrative support includes monitoring of the budget, maintaining office calendars, and ordering supplies and equipment. The incumbent performs grade processing, including grade changes and end of term processes for grading. The incumbent also performs various tasks associated with student records, registration, and academic standing.This position has extensive contact with students, faculty, alumni and the general public. It requires a breadth of general knowledge regarding the academic and student aspects of SUNY Cortland. It also requires strong computer skills to use Microsoft 365 applications and various enterprise software solutions such as OnBase and Banner.Generous benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Off:-Thirteen (13) paid holidays annually.-Thirteen (13) days of paid vacation leave (increases with years of service).-Five (5) days of paid personal leave annually.-Thirteen (13) days of paid sick leave annually.Health Care Benefits:-Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.-Family dental and vision benefits at no additional cost!-Pre-Tax Flex Spending Accounts: Health Care and Dependent Care.Additional Benefits:-Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).-NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.-Paid Parental Leave for all employees.-Public Service Loan Forgiveness (PSLF) https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service-Eligibility for various life insurance options.-Tuition Assistance.-Free access to our state of the art fitness center, the Student Life Center! https://www2.cortland.edu/offices/recreational-sports/Student-Life-Center/Major Responsibilities:Administrative Support to University Registrar and Registrar’s Office· Maintain the calendar for the University Registrar and the office· Supervise and assign duties to work study students· Manage office communications to the campus community· Monitor department budget via online process· Reconcile p-card expenditures· Process travel vouchers· Maintain inventory and order supplies and equipment as needed for the office· Prepare minutes and distribute for various committees such as the Registrar’s Advisory CommitteeGrades Processing· Prepare grades and grade reconciliation for end of term processing· Communicate grade and grade point average information to the Associate Deans· Process extension of incomplete grades· Process grade changesStudent Registration, Records and Academic Standings· Update academic standings on student records for suspension, dismissal, and probation· Update student records for students’ non-attendance· Maintain disciplinary actions on student records in conjunction with the Student Conduct Office· Process leaves of absences, including returning students to active status upon expiration of leave· Process readmit applications for undergraduate students and assign time tickets and PINS· Process withdrawal from college forms· Deregister students for non-compliance· Maintain holds of student recordsRequired Qualifications:Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment.1. Permanent Competitive Appointment Options:Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website.Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.For information regarding the transfer options of your current title, please visit the Civil ServiceCareer Mobility Office Website:https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfmFor information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: https://nyscseapartnership.org/administrative-assistant-traineeshipCandidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.• $39,215 (Trainee 1- NS equated to SG-8)• $43,768 (Trainee 2- NS equated to SG-10)• $46,306 (Full Performance level SG-11)2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.This position may be designated 55 b/c and is subject to verification of applicant eligibility.The qualifications are:Administrative Assistant Trainee 1 (NS Salary Grade 8 $39,215):Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Administrative Assistant Trainee 2 (NS Salary Grade 10 $43,768):One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Administrative Assistant 1, Salary Grade 11 $46,306 :Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Substitution:Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.EEO Statement:The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Minimum Salary: 39215 Maximum Salary: 46306 Salary Unit: Yearly