Job Information
Texas A&M University Administrative Coordinator I in Corpus Christi, Texas
Job Title
Administrative Coordinator I
Agency
Texas A&M University - Corpus Christi
Department
Research and Innovation
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !
PURPOSE
The Administrative Coordinator I works under general supervision and provides advanced administrative support to the Division of Research and Innovation, exercising discretion and independent judgement with respect to matters of significance.
RESPONSIBILITIES
Administrative: 55%
Provides advanced administrative support to Division of Research and Innovation (R&I)
Assists and maintains calendars and office schedules for executive leadership
Responsible for office reception area duties including, but not limited to, ensuring reception area coverage, responding to inquiries, monitoring department email, answering phone calls, and greeting students and visitors
Demonstrates professionalism and quality customer service by developing positive working relationships with office personnel and various stakeholder groups
Follows all TAMU-CC Procurement Card (Pcard) guidelines and internal R&I policies to remain compliant in purchasing. Responsible for Pcard reconciliation and expense reports, including submission in a timely manner
Books efficient and cost-effective airline, hotel, and other travel reservations (conference registration, cancellations, and changes) within university and R&I guidelines. Processes travel authorizations and expense reimbursements in a timely manner
Operations: 30%
Assists senior staff with executive-level visits, meetings, and events
Assists with the planning and execution of R&I events including, but not limited to, scheduling, catering, décor, and facility arrangements
Processes and maintains complex confidential matters
Assists with R&I special projects and initiatives
Assists with reviewing and verifying R&I materials (including but not limited to reports, website, presentations and other communications) for accuracy, flow, grammar, etc.
Monitors follow up action steps on correspondence on behalf of R&I
May supervise and train student employees
Assists with purchasing and sourcing of supplies and other items for R&I events and special activities
Support: 15%
Maintains division website by processing changes and updates
Coordinates and maintains R&I social media presence across platforms, including creating compelling content
Assists R&I with producing and promoting of events via R&I website, calendar, and on campus
Attends events for administrative support as needed during or after normal business hours (this may include weekend events)
Other duties as assigned
QUALIFICATIONS
Bachelor’s degree
Two (2) years related experience
Additional education/experience may be considered for the minimum requirements.
Associate degree and Four (4) years of experience, OR
Master’s degree
Knowledge, Skills, and Abilities
Intermediate skills in Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook).
Ability to be flexible and work in a fast-paced environment
Demonstrated commitment to service excellence
Exceptional communication skills, both written and verbal
High level of attention to detail, articulation, and professionalism
Ability to take initiative and thrive in a dynamic work environment, demonstrating proactive problem-solving skills and adaptability to changing priorities
PREFERRED QUALIFICATIONS
Experience at an institution of higher education and/or executive level office setting
Experience with social media and graphic design
Some knowledge of research administration, compliance, development, and outreach fields
Experience with relevant TAMU System software
SALARY: $3,657.34 Monthly ($43,888.08 Annual, Approximately)
BENEFITS (rules, policies, eligibility apply)
From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
INSURANCE: (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM (https://www.tamucc.edu/human-resources/careers/dual-career-partner/index.php)
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)
Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) :
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off (https://www.tamucc.edu/human-resources/time-off/index.php) :
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.