Campus Pride Jobs

Responsibilities:

• Greet visitors and clients in a friendly and professional manner and direct them to the appropriate person or department.
• Answer incoming calls, take messages, and route calls to the appropriate individuals.
• Manage and maintain office supplies, including ordering, stocking, and organizing supplies as needed.
• Assist with scheduling appointments, meetings, and travel arrangements for staff members and supports visitors.
• Prepare and distribute correspondence, memos, letters, and reports as requested.
• Organize and maintain paper and electronic files, including scanning, copying, and filing documents.
• Assist with data entry, record-keeping, and database management tasks.
• Coordinate and support special projects and events as assigned by supervisors.
• Perform general clerical duties, such as photocopying, filing, typing, binding, scanning, faxing, and mailing documents.
• Uphold confidentiality and discretion when handling sensitive information and documents.
• Provide administrative support to ensure efficient operation of the office.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Qualifications

• High school diploma or equivalent preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Ability to work independently with minimal supervision.
• Professional demeanor and positive attitude.
• Willingness to learn and adapt to new technologies and procedures
• Must havepreviouswork experience with Microsoft Office including Microsoft Excel
• Must have experience with basic accounting, math, clerical skills, answering the phone.
• Must be able to communicate effectively with supervisors, coworkers, and subordinates by telephone, in written form, email or in person.