Corning Incorporated Admin Assistant, Corning Incorporated Foundation in Corning, New York

Admin Assistant, Corning Incorporated Foundation

Date: Jul 13, 2018

Location: Corning, NY, US, 14830

Req #: 32349

Corning is one of the world’s leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people’s lives.

Corning succeeds through sustained investment in R&D, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges.

The Corning Incorporated Foundation is a charitable contributions organization established by Corning Incorporated in 1952. Through leadership and collaboration, the Foundation strives to foster vibrant, enriching, and supportive communities. The Foundation focuses on education, human services, culture, and volunteerism in Corning business locations. The Foundation awards grants to tax-exempt non-profit organizations and administers the Employee Matching Gifts Program and the Dollars for Doers Program. The administrative assistant provides grant administrative support and daily accounting for the Foundation. This position maintains financial files necessary for the preparation of reports and approvals for Foundation staff, the treasurer of the Foundation board of trustees and the Foundation’s independent external auditors. The position also updates the Foundation’s website ( The administrative assistant acts as the Foundation receptionist and prepares routine clerical support for Foundation staff members.

Responsibilities include:

  • Maintain and enter information into Blackbaud Grantmaker (BBGM), the Foundation’s on-line grants management system. This platform contains data for the Foundation’s direct grant program applications, declinations and historical data as well as the corporate contributions program.

  • Prepare all correspondence to non-profit grant applicants. Assist in streamlining the grant approval process.

  • Assemble reports for the corporate board of directors corporate relations committee and the legal department.

  • Maintain up-to-date records of the Foundation’s financial position. Print checks and do bookkeeping using QuickBooks desktop version. Pull all financial statements and reports for monthly, quarterly and annual reconciliations.

  • Prepare approval emails to president and treasurer to transfer funds between accounts. Act as key contact for banking agencies.

  • Perform the role of webmaster for Update grant and financial information annually, add tools for non-profit organizations (NPOs) partners, add NPOs to Volunteer Opportunities page. Solicit NPOs to include their information on the website.

  • Support new program development at the Foundation including but not limited to the Excellence in Volunteerism Program that recognizes outstanding employee volunteers and semi-annual seminars for employees and NPOs’ staff and board members.

  • Reconcile master vendor files on Blackbaud Volunteering (BBV) database quarterly.

  • Assemble and deliver materials for quarterly meetings of the board of trustees.

Additional Duties:

Receptionist tasks, routine correspondence, filing, respond to email and phone inquiries for information, calendaring, open and distribute mail, order supplies, make business service requests (conference room scheduling, Corning visitor wireless access, corporate shuttle reservations), IT requests, maintain point of contacts spreadsheet and department share drive, ensure maintenance of office machines, take notes at meetings, manage Iron Mountain storage, keep track of systems renewals and provide clerical support as requested.

Skills and education requirements:

  • Associate’s degree in accounting or related field required.

  • Experience required in a corporate environment, preferably Corning Incorporated.

  • Computer skills required.

  • Must be able to work independently, and problem-solve, but also take direction.

  • Good people skills required.

  • Must be able to maintain confidentiality.

  • Must demonstrate willingness to learn about the mission and work of the Foundation, its many constituents, and its relationship to the corporation.

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, or veteran status or any other legally protected status.

Nearest Major Market: Corning