Job Information
City of Coral Gables, FL Procurement Sourcing Specialist in Coral Gables, Florida
Procurement Sourcing Specialist
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Procurement Sourcing Specialist
Salary
$62,900.45 - $97,495.42 Annually
Location
City of Coral Gables, FL
Job Type
Full-time
Job Number
1207
Department
Finance Department
Opening Date
12/16/2024
Closing Date
12/23/2024 11:59 AM Eastern
Description
Benefits
Questions
Summary
INTERNAL APPLICANTS ONLY
Primary function is to provide end-user support (both system and process) for purchasing technology tools including the city’s financial system, processing purchase requests/change orders and handling all supplier/vendor maintenance.
Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Be the subject matter expert on all procurement systems (internal & external), being the go-to person for advice on requisitioning.
Reviewing and processing all purchasing requests and change orders submitted by the user departments in a timely manner.
Handling any issues/troubleshooting regarding the requisition/change order process and acting as the division liaison with Information Technology and third-party systems.
Processing all supplier requests and facilitation updates.
Creating and processing suppliers to vendors and maintaining all databases of the same.
Tracking and reporting vendor spend to support the city’s small purchase order policy. Provides quarterly reports of vendor spend to all user departments.
Establishing a savings tracking methodology with regard to small purchase category spend and making recommendation for citywide contracts.
Monitor supplier performance and manage supplier relationships for key suppliers across multiple departments/divisions.
Handling all supplier/vendor outreach as well as attending external procurement events to represent the division.
Facilitates public records requests associated with citywide spend and vendors.
Participates in Procurement special projects and financial system improvements.
Reports any discrepancies or issues with the purchasing request process to the Chief Procurement Officer.
Responsible for coordinating semi-annual procurement training (or as often as required).
Responsible for facilitating the month-end close-out process in INFOR for unreleased purchasing requests.
Prepares, maintains and distributes a variety of reports.
Facilitates the citywide surplus program which includes monitoring the procurement warehouse.
Facilitating the sale and disposal of surplus property via auction.
Conforms with and abides by all regulations, policies, work procedures and instructions.
Acts as the primary back-up partner for the P-Card Administrator/Administrative Assistant.
Performs other tasks as required.
Qualifications
Bachelors Degree in Public Administration, Business Administration or related field and three (3) years of procurement experience.
Any appropriate combination of relevant education and/or work experience will be considered.
Valid Florida Driver’s License.
HOLIDAYS: 15 days including 3 floating days.
SICK LEAVE: 110 hours annually.
ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.
BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.
HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.
DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.
LIFE INSURANCE: Term Life and Accidental Death and Dismemberment equal to 1 x annual salary (up to $200,000) fully paid by the City.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.
LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.
POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.
DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.
TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.
CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.
RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:
Venetian Pool – No charge for daily admission.
Tennis Centers – No charge for daily court fees
Youth Center – 50% off residential rates for memberships and 25% off camps and other programs.
Golf at Biltmore & Granada:
Monday through Friday – no charge
Saturday, Sunday and Holidays:
- Before Noon – Twilight fees apply - After Noon – No charge (cart fees apply at all times)
PENSION:
City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.
OR
Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
Note: Benefits subject to change.
01
Do you possess a Bachelors Degree in Public Administration, Business Administration or related field?
Yes
No
02
Do you possess three (3) years of procurement experience?
Yes
No
Required Question
Agency
The City of Coral Gables
Address
214 Minorca Avenue Coral Gables, Florida, 33134
Phone
305-460-5523
Website
http://www.coralgables.com