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Allina Health System Executive Assistant in Coon Rapids, Minnesota

Date Posted: October 04, 2021 Department: 38000100 Mercy Hospital Shift: Day (United States of America) Hours Per Week: 40 Union Contract: Non-Union Weekend Rotation: None Job Summary: Provide experienced administrative support at the executive level. Duties are broad and varied, complex and confidential. Provide executive level clerical support and calendar management. Plan and coordinate meetings and conferences. Job Description: Principle Responsibilities Provide administrative support at the executive level. Relieve executive of administrative detail. Manage executive(s) schedule / calendar. Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations. Communicate in person or via email with Board and / or committee members on behalf of the executive. Assure an efficiently operated, customer-focused administration department. May attend meetings and take minutes. May complete and process site license and survey applications. May maintain administrative or site policies and policy database. Provide clerical support at the executive level. Arrange and coordinate travel arrangements. Compose correspondence. Prepare reports. Conduct special projects utilizing a variety of software programs or packages. Manage and prioritize executive and department mail. Monitor and manage department supplies and equipment. May manage invoices and expense reports. May provide support for contracts work including record management. May be responsible for assigned projects including work direction to others and coordination of project timelines. May work with patients / families that call or arrive to see the executive. Act as intermediary or liaison for executive. May assist to assure that questions / concerns are seen through to resolution. May route questions / concerns to others. Other duties as assigned. Job Requirements High School or GED required Associate's or Vocational degree preferred 2 to 5 Years experience in administrative or executive support and computer proficiency required Leadership Capabilities See the Big Picture: Know where we are going as an organization. Use sound judgement and critical thinking to make good decisions that support our mission. I know where Allina is going and how my role fits into this picture I capture important lessons and share them to foster innovation I am good at anticipating the implications of my decisions I understand and apply the disciplines of continuous improvement Inspire Greatness: Inspire others by connecting their purpose to the broader mission. Lead others through change and celebrate success. I help my team connect to the broader mission I see and fulfill my role in motivating the team around me I celebrate success and help my partners see what is possible with change I call out and address unexpected roadblocks or problems Foster Learning and Growth: Role model growth, ongoing development and self-care. Empower, coach and encourage others to be at their best selves. I role-model self-care and ongoing development I share my knowledge and coach others to foster growth and success I demonstrate enthusiasm for learning I candidly advocate for the resources I need I support my colleagues in their development and growth Deliver Excellence: Set and align clear goals, measure results, and continually improve safety, quality, experience, and innovation. I take ownership of outcomes and fulfillment of goals I facilitate adjustments to assure positive results I work with a sense of urgency, concern and determination I use well-grounded approaches to create sustainable solutions repeatedly I engage and foster improvements to impact safety, quality, and efficiency Succeed Together:Connect with others authentically. Recognize the value of each individual and seek diverse points of view. Collaborate to succeed together. I consider how decisions might impact my c