Job Information
State of Colorado CDOC Medical Records Technician I - (HQ) in Colorado Springs, Colorado
CDOC Medical Records Technician I - (HQ)
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CDOC Medical Records Technician I - (HQ)
Salary
$3,369.00 - $4,340.00 Monthly
Location
Colorado Springs, CO
Job Type
Full Time
Job Number
CAA HQ 34122 MRT 12.2024
Department
Department of Corrections
Opening Date
12/12/2024
Closing Date
12/27/2024 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Stacey Hibpshman at stacey.hibpshman@state.co.us or 719-723-3973
Primary Physical Work Address
Colorado Springs, CO. This posting may be used to fill future vacancies at this location.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
The Mission of the Colorado Department of Corrections
If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.
In addition to a great agency and rewarding, meaningful work, we offer:
Distinctive career advancement opportunities throughout the state system;
Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;
Medical and dental health plans;
Short and long term disability coverage;
Paid life insurance;
11 paid holidays per year plus vacation and sick leave; (https://www.colorado.gov/pacific/dhr/time-leave)
Wellness program, tuition reimbursement, training opportunities and more.
Who May Apply: This position is open to Colorado state residents only.
Location: The position is located at CDOC Headquarters in Colorado Springs, Colorado. This posting may be used to fill future vacancies at this location.
Description of Job
This full-time position exists to perform health record assembly, maintenance, movement, storage, filing, retrieval, data entry, as well as release of health record information in accordance with established rules and regulations for the Colorado Department of Corrections. Work is extremely detailed and requires a high rate of accuracy in order to meet legal requirements. This position serves as clinical administrative support to multi-disciplinary staff.
Duties are as follows, but not limited to:
Safeguard and protect the inmate's right to privacy by ensuring that only authorized individuals have access to the medical information and that all releases of information are in compliance with Colorado statutes and HIPAA regulations;
Manage requests utilizing a wide variety of applications for medical record information from inmates, third party payers and others;
Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy;
Determine validity of requests for release of confidential health care information;
Execute, copies and distributes the release of clinical information from health records;
Request clinical information from other agencies;
Schedule inmates for review of health records;
Prepare billing memorandums for medical release services rendered;
Explain procedure and legal requirements for release of information to offenders and others including a release of information for continuity of care;
Track all released and requested private health information;
All subpoenas duces tecums and court orders will be handled in conjunction with the Clinical Services Support Services Manager;
Procure, track and record inmate health record movement arriving in and out of the facility from other facilities and packages health records for facility movement;
Research present location of inmate in order to distribute forms and health records to proper facility according to HIPPA Policy;
Check for correct filing order, track dictation from specialists and hospitals and logs in computer as received;
Assemble paper and electronic protected health information for facility clinic appointments and offender movement to specialty clinics;
May schedule routine eye exam; orders, distributes and makes minor adjustments to eyeglasses;
Provide general office support; answers phone, order office and medical supplies, distribute and track medical grievances, arrange for repair of office equipment, monthly reporting, sort and distribute mail, may assist in entering payroll;
May need to work shifts and different assignment rotations needed to meet department needs.
You are encouraged to print a copy of this announcement for your records
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.
MINIMUM QUALIFICATIONS:
- Applicant must haveone year of full-time experiencewithdata entry,scanning& maintenance of protected health information in the medical record. Thoroughly detail all portions of this experience, if applicable, in the work experience section of the job application.
Substitutions:
- Education/certification in medical records, health information, medical assistant or medical billing and coding will substitute for the required experience on a year-for-year basis. You must attach a copy of your transcripts or certificationthat contain your name, name of the college/program, type of degree/certification received and date degree/certification was awarded.
Ensure that the 'Work Experience" section of the application is complete and contains all relevant part-time and full-time work experience related to the position that you are applying for. This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date.
Required Competencies:
Excellent interpersonal, multi-tasking and administrative skills;
Ability to read and comprehend the English language;
Ability to effectively communicate fluently in English both verbally and in writing;
Individual must be thorough, detail oriented and have the ability to work independently;
Individual must be proficient in HIPAA compliance;
Proficient in Microsoft Word and Excel;
Ability to work directly with inmates;
Basic knowledge of medical terminology;
Experience with electronic health records, pdf files, scanners and computers
Preferred Qualifications:
Experience using policy to release protected health information (PHI) to stake holders with legal requests.
Experience as a Registered Health Information Technician, Medical Billing & Coding or Medical Assistant.
Experience with conversion to electronic health records.
Experience working in a correctional environment.
IMPORTANT INFORMATION:
For information regarding this job announcement, contact Stacey Hibpshman at stacey.hibpshman@state.co.usor 719-723.3973.
The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.
Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to theDescription of the Job,Minimum Qualifications,Required Competencies andPreferred Qualificationsas listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.
If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.
If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.
In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.
Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.
Must be 21 years of age;
Possess a valid driver’s license;
Possess a high school diploma or GED;
Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.
Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.
Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;
Possess the physical ability to successfully complete Defensive Tactics;
Lift arms above head and kick as high as own waist;
Stabilize another person to accomplish a controlled take down;
Use arms, palms of hands, shins, and feet to deliver blows;
Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;
Swing a baton in a striking technique;
Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;
Get down on one or both knees and up again with multiple repetitions;
Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;
Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;
Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;
Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;
Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;
Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;
Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;
Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;
Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;
Willing and able to travel;
Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;
TB (tuberculosis) screening is required of all new employees upon hire;
Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.
The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana.
A drug test will be administered to all new employees; employees must successfully pass. Random drug screen ing will occur throughout employment.
Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
SUPPLEMENTAL INFORMATION
After submitting an application, you should receive an immediate email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.
Include a working email address on your application; one that is checked daily astime sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address info@governmentjobs.com It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Stacey Hibpshman at stacey.hibpshman@state.co (maggie.harding@state.co) .us
SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at doc_employeerelations@state.co.us or call 719-723-3993 .
ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.
WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you at least 18 years of age at the time of submitting this application?
Yes
No
02
Do you live in Colorado?
Yes
No
03
By clicking below, you acknowledge that this position is located in Colorado Springs, CO; that no other locations will be considered and that your name will be removed from the eligibility list should you decline to interview or decline an offer from this recruitment.
I so acknowledge.
04
The assessment process for this position will consist primarily of a review of your application materials and responses to supplemental questions against minimum qualifications, preferred qualifications and required competencies. Your responses will also be evaluated on ability to follow instructions, clarity, conciseness, organization, grammar, spelling and word choice.
Application materials and responses will be reviewed by Subject Matter Experts to assess and rank applicants.
Do you acknowledge this?
I so acknowledge this statement.
05
I acknowledge that the 'Work Experience" section of the application is complete and contains all relevant part-time and full-time work experience related to the position that I am applying for. This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date.
I so acknowledge this statement.
06
I acknowledge that time sensitive correspondence will be sent via email from the Office of Human Resources and/or the Background Investigation Unit throughout the application process.
YOU ARE STRONGLY ENCOURAGED TO CHECK YOUR E-MAIL DAILY.
I understand time sensitive correspondence will be sent via email and that I should check my email daily.
07
This is a sample of the type of requests that you may see in this job. Please describe how you would process this request and what actions you would take if you were asked the following: DOC may release protected health information (PHI) without a valid release of information in response to a subpoena or court order and to medical examiners and coroners. Your supervisor requests copies of protected health information be sent to the Attorney General's officer per court order. Please describe the actions you would take to complete this request.
08
DOC charges a per page fee for copies of medical records to the offender, but will send without charge if requested through a physician's office. After releasing from DOC, an offender calls to have his/her medical records sent to his primary care physician. Please describe how you would process this request.
09
Applicant must have experience with data entry, scanning and maintenance of protected health information in the medical record. Please describe your experience in detail as it relates to the job description and required competencies.
10
Please select all of the preferred qualifications you posses.
Experience using policy to release protected health information to stake holders with legal requests.
Experience as a Registered Health Information Technician, Medical Billing & Coding or Medical Assistant.
Experience with conversion to electronic health records.
Experience working in a correctional environment.
None of the above.
11
Based on your selection(s) to the previous question, thoroughly describe your experience with each selection. Please include years of experience and how you meet each selection.
12
Certification and Confidentiality Statement
I certify that:
--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.
--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.
--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person.
--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.
I agree to the terms and conditions of this Certification and Confidentiality Statement.
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
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