Campus Pride Jobs

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Purpose:

The Senior Administrative Coordinator I, Works under direction and coordinates administrative support for the Mechanical Engineering Department Head’s Office. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment concerning matters of significance.

Responsibilities:

• Coordinate and maintain the department head’s calendar

• Prepares travel arrangements and reimbursements

• Coordinates and monitors action items and assignments made by the department head

• Drafts and manages correspondence and communication

• Handles complex, sensitive, and confidential administrative matters.

• Evaluates documents submitted for the department head's signature

• Prepares notices, agendas, and minutes for meetings

• Compiles reports, maintains records, communicates policies and procedures, responds to inquiries, and resolves problems

• Plans and coordinates logistical and administrative support for events, distinguished visitors, meetings, or other special functions and provides on-site support.

• Supports the undergraduate seminar class speakers

• Orders supplies and makes reservations for the department head office

• Handles advanced special projects on an ad-hoc basis

• Other duties as assigned

What we need:

• Bachelor's degree or equivalent combination of education and experience.

• Six years of related experience.

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal, organizational, and planning skills.

• Ability to present information clearly and concisely.

• Ability to comprehend and interpret policies and procedures.

Work Location:

• Main Campus – College Station, TX.

About Mechanical Engineering

Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education. Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.

• Generous paid vacation, sick time, and holidays.

• Vision, Dental, Life, and Long-Term Disability insurance options.

• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.

• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional development opportunities.

• Tuition assistance https://engineering.tamu.edu/information/esac/staff-development/staff-development-opportunities.html

• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV

• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.

• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.

• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.

• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.