Job Information
Texas A&M University Administrative Coordinator I in College Station, Texas
Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
College of Arts and Sciences
Proposed Minimum Salary
$3,750.00 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are
The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world-class academic programs, and exceptional students eager to learn, discover, and make a difference. The educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world-renowned experts, and hands-on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world-changing areas. Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu
What We Want
The Administrative Coordinator I will work to provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This position conduct annual inventory/surplus equipment, coordinate with, and supervise work of IT, Building Proctor, and Facilities Management to address issues as they arise. In addition, they will book transport and accommodations for researcher and Center personnel travel, and create itineraries. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.
What You Need to Know
Starting Salary: $45,000 per year
Special Note: Due to this position’s salary having all or a portion of it being funded by grants or contracts, the continuing salary and overall employment is contingent upon availability of these funds in the future.
Work Location: This position may require working in various locations on campus to complete the essential functions of this position.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience
Two years of administrative, office, or related experience
Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, database, and presentation applications
Ability to multitask and work cooperatively with others
Must have excellent interpersonal and communication skills, planning and organization skills
Preferred Education and Experience:
Experience with Microsoft Office Suite software, databases, Google applications, Aggie Buy, Canopy, Concur, and related technology and software
Responsibilities:
Administrative Duties: Conducts annual inventory and surplus equipment. Coordinates with, and supervise work of IT, Building Proctor, and Facilities Management to address issues as they arise. Books transport and accommodations for researcher and Center personnel travel, and creates itineraries. Maintains website. Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Provides technical information regarding administrative procedures, services, or programs. Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
Department Support: Maintains organization and neatness of the Center’s public and storage areas. Maintains the Visiting Scholar status for all the visiting researchers and facilitate Visiting Scholar applications for new researchers. Organizes meetings and manage Center’s contact database. Attends weekly Center staff meetings. Analyzes requirements for projects or initiatives. Makes recommendations for process improvements, administrative changes, or new initiatives.
Front Office Support: Purchase office supplies, promotional materials for events, equipment, food, and beverage for events. Answer incoming calls. Coordinates the maintenance of files, records, office supplies, or equipment.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.