Campus Pride Jobs

The City of College Place is looking for a Deputy City Clerk/Events Coordinator to assist the City Clerk in the management and coordination of all issues relating to the activities of the Clerk's Office regarding records management, public disclosure, contract tracking, and meetings of various boards and commissions; planning and execution of community events and the seasonal farmers market. Provide guidance to city staff entrusted with the city's record keeping and archiving. Work is reviewed through conferences, reports and results obtained.

SUPERVISION RECEIVED:  Serves under the direction of the City Clerk   SUPERVISION EXERCISED:  Seasonal Interns and Event Volunteers

ESSENTIAL FUNCTIONS Depending upon assignment, the incumbent may perform a combination of some or all of the following duties, which are a representative sample of the level of work appropriate to this class. * * Events Responsibilities**

• Under direction of the City Clerk, coordinate details and administer operations of City of College Place Annual Events and the College Place Farmers & Artisan Market.
• Develop and maintain vendor relationships and encourage their participation in city market and events.
• Assist Clerk in development of event sponsorship opportunity packages. Promote such packages to area businesses.
• Manage administrative tasks related to implementation and operation of various assistance programs for farmer markets through state and federal governments.
• Develop and manage marketing campaigns for all city events in compliance with executed sponsorship agreements.
• Maintain City website content information relating to City Annual Events and Farmers & Artisan Market.
• Recruit, train, supervise and evaluate volunteers for various events.
• Act as City Liaison for community inclusive events organized by outside groups/organizations. 

Clerk Responsibilities

• Develop and implement plan to monitor and track contracts and franchise agreements to ensure departments are notified of expiration dates in time to review, modify, or cancel as necessary. 
• Provides administrative assistance for Clerk, Administrator and Mayor in areas of scanning, mailing preparation, archiving, travel arrangements, and community outreach support as assigned.
• Attends regular and special committee/commission meetings as assigned; perform an accurate recording of the proceedings and preparation of the minutes, using proper legislative terminology; and assists in the preparation and maintenance of associated packets and membership rosters.
• Perform meeting follow-up activities as needed, including publication and filing of ordinances, resolutions, contracts, easements, deeds, bonds, or other documents requiring follow up and tracking after legislative action.
• Assist City Clerk in providing guidance to staff on public disclosure regulation.
• Assist Clerk to ensure compliance with all relevant state and City legislation for handling, processing, and maintaining official records, legal and public notices, open meetings act, public disclosure, and records management.
• Maintains website content information relating to Advisory Board meeting information, Public Records Requests and other City Clerk functions as assigned.
• Assist in composing and issuing legal notices in compliance with State law.
• Monitor and make recommendations regarding clerical services required to support the City's advisory boards and commissions.

General Reponsibilities

Employees of the City of College Place are expected to model and foster the City's core values: Open and Honest, Cooperation, Respect, Service,