Campus Pride Jobs

Operations Administrative Assistant

Location: Cleveland, OH

Job Id: 5137

# of Openings: 1

We help facilities maintain a clean, sanitized, and safe environment. We pride ourselves on being Solutions Driven, Customer Centric and having a Get-It-Done Attitude.

EMPLOYEE PERKS

• Competitive Wage

• Casual work atmosphere

• 401k Matching

• Paid Time Off and Holidays

• Health, Dental, and Vision Insurance

• Company paid Life

  We are looking to add a highly motivated Administrative Assistant to join our Operations team! The ideal candidate will have a strong working knowledge of employment and labor laws. They must have experience with job costing, reporting and analytics, and recordkeeping.

  We believe success in this position requires someone with a high degree of skill in maintaining established standards, quality and accuracy. This position is required to work in-office.

  About You

• At least 2 years experience in an operational role.

• Have experience in working with a commercial cleaning company or construction.

• Experience using ERP software systems. WinTeam experience preferred.

• Thorough job costing knowledge and understanding highly preferred.

• Experience working in a labor industry preferred.

  Competencies

• Strong professional written and verbal communication skills.

• Attention to detail in reviewing and analyzing information.

• Ability to effectively interact with personnel at all organization levels.

• Must have strong problem-solving skills.

• Ability to prioritize multiple projects.

• Computer literate.

• Extremely well organized.

• Proficiency in MS Office, including Outlook, Excel and Microsoft Word.

  What You Will Do

• Maintain regular communication with the Operations team.

• Prepare and submit operational reports to management as needed.

• Check hours in eHub/ WinTeam for accuracy. Addressing any issues with management.

• Assist with start-up and close-out of all accounts.

• Help manage employee safety training and customer required training.

• Aid in the preparation of quotes, proposals, bids, and any other documents for new or existing customers.

• Enter new customers into WinTeam and ensure proper notifications, schedules, budgets and supervision are setup based on information provided by management.

• Asset tracking for the company and customer provided keys, badges, etc.

• Equipment and inventory tracking.

• Assist in CIMS certification/ re-certification.

• Manage the Verizon Connect fleet reporting, setup, and security including employee-issued fobs, oil changes, repairs, etc.

• Renewal of vehicle registrations for company vehicles.

• Manage building security including card assignment, alarm codes, and updates to the security system.

  Work Environment

  This job operates in an inside office environment with average office noise levels. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

  Physical Demands

  This is a largely sedentary role. The ability to lift files, stand, bend, stoop, and walk is required. Requires ability to use a keyboard, monitor, and phone. Requires ability to communicate verbally and electronically with others.

  Becoming a team member of Legacy and JSI offers you the chance to be part of a company culture that cares about its employees. We offer individualized training for each employee that comes on board and the opportunity to advance from within.